HR Operations & Front Desk Specialist

State of Minnesota; Saint Paul (MN); Hybrid; USD 44,000 - 58,000; Full time

Benefits offered by this job

Hybrid telework

Job summary

State of Minnesota is seeking an HR Operations Assistant to provide administrative and receptionist support for the Human Resources office in a hybrid telework setup. Responsibilities include front desk duties, handling inquiries, managing the HR inbox, and assisting with New Employee Orientation and I-9 processing.

The role supports data reporting, retirement meeting coordination, and flu shot clinic coordination, with a day shift Monday–Friday schedule in St. Paul.

Qualifications

• Customer service skills to provide prompt and accurate information to clients, coworkers, and the public.
• Ability to explain laws, rules, regulations, standards, policies and procedures to customers, clients, and coworkers.
• Word processing and typing skills to prepare correspondence and documents.
• Spreadsheet skills to organize data from multiple sources, compile lists, and track projects and activities.
• Database software skills to enter data, retrieve information, manage databases, and generate reports.
• File management skills to scan and retrieve documents accurately in the EDMS or similar systems.

Responsibilities

• Provide front desk support to ensure HR office operates efficiently and respond to inquiries.
• Schedule attendance for New Employee Orientation and handle I-9s in HRIS; coordinate trainings for new hires.
• Assist with generating reports from State systems for labor negotiations support.
• Support Staffing by posting internal bids and preparing materials for job fairs.
• Perform other duties as assigned.

Skills

Customer service

Legal explanation

Word processing

Spreadsheet

Database

EDMS

Education

Post-secondary education in HR or related field

Tools

SWIFT

SEMA4

SWIFT Data Warehouse

Document Direct

Job description

State of Minnesota is seeking an HR Operations Assistant to provide administrative and receptionist support for the Human Resources office in a hybrid telework setup. Responsibilities include front desk duties, handling inquiries, managing the HR inbox, and assisting with New Employee Orientation and I-9 processing.

The role supports data reporting, retirement meeting coordination, and flu shot clinic coordination, with a day shift Monday–Friday schedule in St. Paul.