HR Administrative Assistant

Assured Wellness LLC; Saint Paul (MN); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Discounted Gym Membership

Holiday Pay

401(k)

Health insurance

Paid time off

Parental leave

Tuition assistance

Job summary

A healthcare service provider in Eagan, MN, is seeking a detail-oriented Human Resource Administrative Assistant to support smooth business operations. Responsibilities include managing recruitment, maintaining employee records, and providing executive assistance. Ideal candidates have a Bachelor’s degree in HR or a related field and proven HR experience. Strong communication and organizational skills are essential. The role involves in-person work from Monday to Friday, 8:00 AM to 4:30 PM, with occasional site visits.

Qualifications

• Proven experience as an HR administrator, HR assistant, or relevant role.
• Knowledge of labor laws and HR best practices.
• Ability to handle sensitive information discreetly.

Responsibilities

• Manage the end-to-end recruitment process, including job postings and candidate screenings.
• Serve as a point of contact for staff inquiries and employee concerns.
• Maintain accurate employee records and ensure compliance with labor laws.
• Assist in the development of performance appraisal systems.
• Provide comprehensive administrative support to the executive team.
• Oversee daily office operations, including supply management.
• Act as a liaison between executives and internal/external stakeholders.
• Plan and execute company events and training sessions.

Skills

Organizational skills

Verbal communication

Written communication

Time management

Attention to detail

Education

Bachelor’s degree in human resources, Business Administration, or a related field

Tools

Microsoft Office (Word, Excel, Outlook)

HRIS systems

Job description

Benefits

• Discounted Gym Membership
• Holiday Pay
• 401(k)
• Health insurance
• Paid time off
• Parental leave
• Tuition assistance

We are seeking to hire a detail-oriented and proactive Human Resource Administrative Assistant to support smooth and efficient business operations. The ideal candidate will be responsible for performing a variety of HR administrative tasks, including maintaining employee records, assisting with recruitment, processing documentation, and supporting day-to-day HR functions.

Key Responsibilities

• Recruitment and Onboarding: Manage the end-to-end recruitment process, including job postings, candidate screenings, interviews, and facilitating new employee orientation.
• Employee Relations: Serve as a point of contact for staff inquiries, address employee concerns, and promote a positive workplace culture.
• Compliance and Record-Keeping: Maintain accurate employee records and ensure compliance with relevant labour laws and company policies.
• Performance Management: Assist in the development and implementation of performance appraisal systems and employee development programs.
• Executive Assistance: Provide comprehensive administrative support to the executive team, including managing schedules, coordinating meetings, and handling correspondence.
• Office Management: Oversee daily office operations, including supply management, facility maintenance coordination, and ensuring a well-organized work environment.
• Communication Liaison: Act as a liaison between executives and internal/external stakeholders, ensuring clear and efficient communication.
• Event Coordination: Plan and execute company events, meetings, and training sessions, ensuring all logistical aspects are handled proficiently.

Candidate Requirements

• Bachelor’s degree in human resources, Business Administration, or a related field (preferred)
• Proven experience as an HR administrator, HR assistant, or relevant role
• Knowledge of labor laws and HR best practices
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook) and HRIS systems
• Attention to detail and ability to handle sensitive information discreetly

Work Environment

• In-Person
• Monday-Friday
• 8am-4:30pm
• Occasional visits to different work sites
• Interaction with employees, managers, and external vendors

About

Assured Wellness (AW) is a DHS Licensed Provider providing ALF/ICS Services under Minnesota Department of Health and MN Statute 245D for individuals receiving assistance through Traditional Waivers. Our mission is to serve every person, family, and community by providing quality care through respect, love, compassion, and knowledge. We envision our facility as a wellness place for the future so that every individual we serve can live a better tomorrow.

Office Located at 3356 Sherman Ct Suite 103, Eagan, MN 55121