Hybrid Home Care Staffing Coordinator

Ultimate Staffing; Los Angeles (CA); Hybrid; USD 27,000 - 39,000; Full time

Benefits offered by this job

Hybrid work environment

Competitive hourly pay

Growth opportunities

Collaborative team culture

Job summary

Ultimate Staffing in Encino, CA seeks a detail-oriented Home Care Staffing Coordinator. The role blends in-office and remote work with a demanding schedule and occasional weekend hours. You will coordinate caregiver coverage, onboard staff, verify credentials, and communicate with clients and caregivers to ensure quality care.

The position emphasizes organization, confidentiality, and proactive problem-solving, supporting growth within a rapidly expanding home care team.

Qualifications

• Experience in staffing coordination or healthcare administration preferred.
• Strong organizational skills and attention to detail.
• Excellent communication and ability to handle confidential information.
• Experience using Microsoft Office; Excel is a plus.

Responsibilities

• Coordinate caregiver coverage for daily schedules and respond to urgent staffing needs, call-offs, and last-minute schedule changes.
• Match caregivers with client needs by reviewing availability, qualifications, and client care requirements.
• Communicate schedule updates clearly and promptly with caregivers and internal team members.
• Maintain staffing trackers, onboarding records, and client documentation with accuracy.
• Answer incoming calls, respond to caregiver inquiries, and route concerns appropriately.
• Track caregiver time-off requests and communicate coverage impacts.
• Document caregiver incidents, concerns, and follow-up actions.
• Assist applicants throughout the hiring process, including application review and follow-up.
• Verify caregiver credentials and onboarding requirements, including HCA registration, CPR/BLS certifications, TB documentation, identification, and employment eligibility records.
• Conduct reference checks and maintain onboarding records.
• Coordinate caregiver training, orientation sessions, and required online learning programs.
• Maintain compliance files and ensure onboarding requirements are completed before assignments begin.
• Support weekend staffing needs and complete necessary reporting.

Skills

Scheduling

Attention to detail

Communication skills

Confidentiality

Customer service

Tools

Microsoft Excel

MS Office

Job description

Ultimate Staffing in Encino, CA seeks a detail-oriented Home Care Staffing Coordinator. The role blends in-office and remote work with a demanding schedule and occasional weekend hours. You will coordinate caregiver coverage, onboard staff, verify credentials, and communicate with clients and caregivers to ensure quality care.

The position emphasizes organization, confidentiality, and proactive problem-solving, supporting growth within a rapidly expanding home care team.