Hybrid Facilities & Office Operations Specialist

Fullbeauty Brands, Inc.; New York (NY); Hybrid; USD 28,000 - 41,000; Full time

Benefits offered by this job

Health benefits

401K match

Employee discount

Hybrid schedule

Paid time off

Wellness initiatives

Life insurance

Job summary

FULLBEAUTY Brands is seeking a Facilities Specialist to support daily office operations, ensuring a safe, organized, and welcoming workplace for associates and visitors. You will oversee facilities, mailroom, shipping, space readiness, inventory, and general office upkeep in collaboration with the Manager, Facilities & Security.

Responsibilities include routine inspections, coordinating repairs, setting up workstations, coordinating meetings and events, managing supplies, and supporting safety

Qualifications

• Excellent customer service skills.
• Strong verbal and written communication skills.
• Prior commercial cleaning and handiwork experience.
• Ability to prioritize multiple activities simultaneously in a fast paced, customer service oriented environment.
• Professional and detail oriented team player.
• Strong self-starter and should be able to identify work that needs to be done and do it without being instructed to do so.
• Strong organizational skills to think through processes to manage the work in efficient and effective ways.
• Must possess computer skills.

Responsibilities

• Facilities & Workplace Operations: Conduct routine daily and monthly office inspections to monitor building conditions and identify maintenance needs.
• Facilities & Workplace Operations: Respond to facilities requests and complete routine maintenance tasks or coordinate repairs in a timely manner.
• Facilities & Workplace Operations: Maintain the cleanliness, organization and overall appearance of the office and common areas.
• Facilities & Workplace Operations: Set up workstations for new associates and perform approved office moves and reconfigurations.
• Facilities & Workplace Operations: Assist with conference room setups, meetings and special event setup and breakdown.
• Facilities & Workplace Operations: Manage office equipment, furniture and facilities supply inventories.
• Mailroom & Shipping Operations: Process, sort and distribute incoming mail to associates and departments in a timely manner.
• Mailroom & Shipping Operations: Prepare and coordinate outgoing mail and packages, including arranging pickups with shipping carriers.
• Mailroom & Shipping Operations: Maintain inventory of mailroom and shipping supplies and distribute materials to support business needs.
• Operational & Administrative Support: Proactively identify opportunities to improve office operations, organization and workplace efficiency.
• Operational & Administrative Support: Support company meetings, events and associate engagement activities by assisting with logistics and operational needs.
• Operational & Administrative Support: Perform additional duties as assigned to support the Facilities & Security team and overall business operations.

Skills

Customer service

Verbal and written communication

Cleaning experience

Multi-tasking

Team player

Self-starter

Organizational skills

Computer skills

Job description

FULLBEAUTY Brands is seeking a Facilities Specialist to support daily office operations, ensuring a safe, organized, and welcoming workplace for associates and visitors. You will oversee facilities, mailroom, shipping, space readiness, inventory, and general office upkeep in collaboration with the Manager, Facilities & Security.

Responsibilities include routine inspections, coordinating repairs, setting up workstations, coordinating meetings and events, managing supplies, and supporting safety