Facilities Specialist

Fullbeauty Brands, Inc.; New York (NY); Hybrid; USD 28,000 - 41,000; Full time

Benefits offered by this job

Health benefits

401K match

Employee discount

Hybrid schedule

Paid time off

Wellness initiatives

Life insurance

Job summary

FULLBEAUTY Brands is seeking a Facilities Specialist to support daily office operations, ensuring a safe, organized, and welcoming workplace for associates and visitors. You will oversee facilities, mailroom, shipping, space readiness, inventory, and general office upkeep in collaboration with the Manager, Facilities & Security.

Responsibilities include routine inspections, coordinating repairs, setting up workstations, coordinating meetings and events, managing supplies, and supporting safety

Qualifications

• Excellent customer service skills.
• Strong verbal and written communication skills.
• Prior commercial cleaning and handiwork experience.
• Ability to prioritize multiple activities simultaneously in a fast paced, customer service oriented environment.
• Professional and detail oriented team player.
• Strong self-starter and should be able to identify work that needs to be done and do it without being instructed to do so.
• Strong organizational skills to think through processes to manage the work in efficient and effective ways.
• Must possess computer skills.

Responsibilities

• Facilities & Workplace Operations: Conduct routine daily and monthly office inspections to monitor building conditions and identify maintenance needs.
• Facilities & Workplace Operations: Respond to facilities requests and complete routine maintenance tasks or coordinate repairs in a timely manner.
• Facilities & Workplace Operations: Maintain the cleanliness, organization and overall appearance of the office and common areas.
• Facilities & Workplace Operations: Set up workstations for new associates and perform approved office moves and reconfigurations.
• Facilities & Workplace Operations: Assist with conference room setups, meetings and special event setup and breakdown.
• Facilities & Workplace Operations: Manage office equipment, furniture and facilities supply inventories.
• Mailroom & Shipping Operations: Process, sort and distribute incoming mail to associates and departments in a timely manner.
• Mailroom & Shipping Operations: Prepare and coordinate outgoing mail and packages, including arranging pickups with shipping carriers.
• Mailroom & Shipping Operations: Maintain inventory of mailroom and shipping supplies and distribute materials to support business needs.
• Operational & Administrative Support: Proactively identify opportunities to improve office operations, organization and workplace efficiency.
• Operational & Administrative Support: Support company meetings, events and associate engagement activities by assisting with logistics and operational needs.
• Operational & Administrative Support: Perform additional duties as assigned to support the Facilities & Security team and overall business operations.

Skills

Customer service

Verbal and written communication

Cleaning experience

Multi-tasking

Team player

Self-starter

Organizational skills

Computer skills

Job description

FULLBEAUTY Brands™ is the premier fashion and lifestyle destination for the plus size customer. We are an online and catalog marketplace offering a curated collection of the finest family of plus size brands and thousands of products.

POSITION SUMMARY:

The Facilities Specialist is responsible for supporting the day-to-day operations of the office by ensuring a safe, organized and well-maintained workplace while delivering exceptional service to associates and visitors. This role oversees facilities operations, mailroom and shipping services, workspace readiness, office maintenance, inventory management and general workplace support. Working closely with the Manager, Facilities & Security, the Facilities Specialist plays a key role in maintaining an efficient, welcoming and productive work environment while providing operational support across the organization.

PRIMARY RESPONSIBILITIES:

Facilities & Workplace Operations

• Conduct routine daily and monthly office inspections to monitor building conditions and identify maintenance needs.
• Respond to facilities requests and complete routine maintenance tasks or coordinate repairs in a timely manner.
• Maintain the cleanliness, organization and overall appearance of the office and common areas.
• Set up workstations for new associates and perform approved office moves and reconfigurations.
• Assist with conference room setups, meetings and special event setup and breakdown.
• Manage office equipment, furniture and facilities supply inventories.
• Partner with business leaders to coordinate inventory management, office purges and shipments to and from warehouse locations.
• Perform light commercial cleaning, basic repairs and general office upkeep as needed.
• Support workplace safety initiatives and help ensure the office remains a safe and functional environment.

Mailroom & Shipping Operations

• Process, sort and distribute incoming mail to associates and departments in a timely manner.
• Prepare and coordinate outgoing mail and packages, including arranging pickups with shipping carriers.
• Maintain inventory of mailroom and shipping supplies and distribute materials to support business needs.
• Ensure mailroom operations remain organized, efficient and responsive to business needs.

Operational & Administrative Support

• Proactively identify opportunities to improve office operations, organization and workplace efficiency.
• Support company meetings, events and associate engagement activities by assisting with logistics and operational needs.
• Perform additional duties as assigned to support the Facilities & Security team and overall business operations.

MINIMUM QUALIFICATIONS:

• Excellent customer service skills and strong verbal and written communication skills
• Prior commercial cleaning and handiwork experience
• Ability to prioritize multiple activities simultaneously in a fast paced, customer service oriented environment
• Professional and detail oriented team player
• Strong self-starter and should be able to identify work that needs to be done and do it without being instructed to do so
• Strong organizational skills to think through processes to manage the work in efficient and effective ways
• Must possess computer skills

WHY JOIN FULLBEAUTY?

• Competitive Health Benefits (Medical, Dental & Vision)
• Employer HSA Contribution
• 401K Match
• Employee Assistance Program
• Hybrid Work Schedule (Corporate)
• Business Casual Attire
• Wellness Initiatives
• 30% Associate Merchandise Discount Across our Family of Brands
• Employee Discount on Travel, Cell Phone Plans and More
• Generous Paid Time Off Program
• Promote From Within Culture
• Commitment to Being an Equal Opportunity Employer
• Life Insurance Benefits
• Internal charity that supports FULLBEAUTY Brands’ associates and their immediate family members during times of extreme hardship

FULLBEAUTY Brands™ is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.