Hybrid Operations & Office Coordinator

Pure Earth; New York (NY); Hybrid; USD 85,962,000 - 93,126,000; Full time

Job summary

Pure Earth in New York, NY seeks an Operations Assistant to keep the office running smoothly, safely, and efficiently. You will manage facilities, safety, vendor coordination, mail, supplies, and workspace setup while providing hands-on administrative support to the Operations team.

The role is highly visible and service-oriented, requiring strong organization, reliability, and proactive initiative to anticipate needs and keep spaces and systems in good order, enabling colleagues to focus on

Qualifications

• High school diploma or equivalent is required.
• An associate or bachelor’s degree, or equivalent combination of education and professional experience is required.
• 1 year internship or work experience in office administration, office management, facilities coordination or equivalent.
• Strong organizational skills and attention to detail with the ability to manage multiple priorities.
• Excellent interpersonal and communication skills with a service-oriented approach.

Responsibilities

• Oversee day-to-day office operations and maintain clean, organized common areas and workstations.
• Coordinate safety initiatives such as fire drills and inspections; support safety programs and supplies.
• Submit and track maintenance requests; manage seating and conference room reservations.
• Assist visitors and guests as needed.
• Manage mail, packages, and shipping; handle FedEx operations.

Skills

Organizational skills

Attention to detail

Communication skills

Microsoft Office

Webex familiarity

Education

High school diploma

Associate or Bachelor's degree

Tools

Webex

Microsoft Office Suite

Job description

Pure Earth in New York, NY seeks an Operations Assistant to keep the office running smoothly, safely, and efficiently. You will manage facilities, safety, vendor coordination, mail, supplies, and workspace setup while providing hands-on administrative support to the Operations team.

The role is highly visible and service-oriented, requiring strong organization, reliability, and proactive initiative to anticipate needs and keep spaces and systems in good order, enabling colleagues to focus on