Hybrid Executive Support Specialist for Senior Leaders

Charles Schwab; Austin (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

401(k) with company match

Paid time off, volunteering, and sabb.

Parental leave

Tuition reimbursement

Health, dental, and vision insurance

Hybrid work environment

Job summary

Charles Schwab in Austin, TX seeks a Specialist, Administrative Support to provide proactive executive and team support, managing complex scheduling, meetings, travel, events, communications, tracking, reporting, and execution. You will anticipate needs, solve problems, maintain confidentiality, and improve administrative processes to strengthen leadership and team effectiveness.

The role offers exposure to senior leaders, cross-team partnerships, and meaningful growth opportunities in a

Qualifications

• 3+ years of executive or administrative support in a corporate environment.
• Ability to manage complex calendars, meetings, and travel with precision.
• Strong organizational and prioritization skills in fast-paced settings.
• Excellent written and verbal communication for leadership.
• Proven discretion and ability to handle confidential information.
• Experience supporting senior leaders and enabling productivity.
• Proficiency with Microsoft Office (Outlook, Teams, Excel, PowerPoint).
• Ability to build relationships and partner across teams.
• Demonstrated problem-solving and process-improvement mindset.
• Experience coordinating events and meetings with logistics.

Responsibilities

• Manage complex scheduling, meetings, travel, events, communications, tracking and reporting for executives.
• Anticipate needs, solve problems, maintain confidentiality and improve administrative processes.
• Support collaboration across teams to strengthen leadership effectiveness.

Skills

Calendar management

Executive support

Organizational skills

Communication

Discretion & confidentiality

Experience with senior leaders

Microsoft Office

Stakeholder relationships

Problem solving

Event coordination

Travel coordination

Travel logistics

Tools

Microsoft Office

Enterprise collaboration tools

Job description

Charles Schwab in Austin, TX seeks a Specialist, Administrative Support to provide proactive executive and team support, managing complex scheduling, meetings, travel, events, communications, tracking, reporting, and execution. You will anticipate needs, solve problems, maintain confidentiality, and improve administrative processes to strengthen leadership and team effectiveness.

The role offers exposure to senior leaders, cross-team partnerships, and meaningful growth opportunities in a