Executive Admin Specialist | Hybrid, Travel & Events

Talentify; Westlake (TX); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) match + ESPP

Paid vacation & sabbatical after years

Parental leave & family benefits

Tuition reimbursement

Health, dental, and vision insurance

Job summary

Schwab Internal is seeking an Administrative Specialist to provide daily support to the leadership and teams, handling calendar management, travel arrangements, and meeting planning across multiple sites. The role emphasizes professional relationships and meticulous coordination.

Partner with facilities and technology teams, assist onboarding, and manage confidential information with diplomacy. This hybrid role values attention to detail and the ability to juggle priorities in a fast-paced

Qualifications

• Excellent time management skills with proficiencies in planning, scheduling, and managing multiple priorities.
• Project management / organizational skills.
• Strong skills with Microsoft Suite tools and written/verbal communication.
• Ability to handle sensitive information with diplomacy and discretion.
• College degree preferred.

Responsibilities

• Support management by scheduling and coordinating internal and external meetings and events.
• Manage facilities, technology and supply requests for team members.
• Coordinate large-format hybrid or multi-location meetings with facilities/tech teams.
• Support recognition events and team meals and activities.
• Manage calendars and travel arrangements for senior leaders.
• Coordinate coverage with other site administrative specialists.
• Assist onboarding and ad hoc projects as needed.

Skills

Time management

Project management

Organizational skills

Written communication

Verbal communication

Interpersonal skills

Attention to detail

Diplomacy

Discretion

Education

College degree preferred

Tools

Outlook

PowerPoint

Excel

Teams

SharePoint

Job description

Schwab Internal is seeking an Administrative Specialist to provide daily support to the leadership and teams, handling calendar management, travel arrangements, and meeting planning across multiple sites. The role emphasizes professional relationships and meticulous coordination.

Partner with facilities and technology teams, assist onboarding, and manage confidential information with diplomacy. This hybrid role values attention to detail and the ability to juggle priorities in a fast-paced