Senior Executive Assistant — Hybrid, Strategic Support

University of Texas; Utah; Hybrid; USD 60,000 - 65,000; Full time

Job summary

The University of Texas at Austin is seeking an Executive Assistant to support the Academic and Business Affairs senior leaders in a dynamic, hybrid Austin-based role. You will manage complex calendars, draft communications, prepare materials, and coordinate travel and onboarding across multiple teams.

Ideal candidates have a Bachelor’s degree and 5+ years of executive support experience, with strong organizational and confidential handling of information.

Qualifications

• Bachelor’s degree in business administration, education, or related field preferred.
• Proven 5+ years as executive assistant or administrative professional.
• Excellent organizational and time management skills.
• Strong interpersonal skills and ability to communicate with varied stakeholders.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Manage complex calendars for the Senior Associate Dean for Academic Affairs and the Senior Associate Dean for Business Affairs & Chief Operating Officer, including scheduling meetings and events.
• Provide comprehensive administrative support: drafting correspondence, preparing documents, speaking points, slide decks, and maintaining filing systems.
• Serve as primary contact for internal and external communications and manage email correspondence.
• Arrange travel itineraries, accommodations, and reimbursements for Senior Associate Deans.
• Support planning, execution, and follow-up of projects and initiatives; assist in data gathering and presentation materials.
• Assist in hiring and onboarding across portfolios and help elevate team culture.
• Plan and coordinate events; manage related documents, PO, payments, and logistics.

Skills

Calendar management

Communication

Multitasking

Discretion

Education

Bachelor's degree in business administration or related

Tools

Microsoft Office Suite

Job description

The University of Texas at Austin is seeking an Executive Assistant to support the Academic and Business Affairs senior leaders in a dynamic, hybrid Austin-based role. You will manage complex calendars, draft communications, prepare materials, and coordinate travel and onboarding across multiple teams.

Ideal candidates have a Bachelor’s degree and 5+ years of executive support experience, with strong organizational and confidential handling of information.