On-Site Senior Executive Assistant & Strategic Partner

Charles Schwab; San Francisco (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

Charles Schwab is seeking an experienced Administrative Support Specialist to partner with senior leaders in a fast-paced, on-site capacity in San Francisco. You will manage complex calendars, coordinate travel, plan meetings, and support executives while preserving confidentiality and professionalism.

You will build strong cross-functional relationships, draft communications, and streamline processes to enhance leadership effectiveness.

Qualifications

• 3+ years of admin or executive support experience in corporate environment.
• Manage complex calendars, meetings, and travel logistics accurately.
• Strong organizational and prioritization skills in fast-paced environment.
• Excellent written and verbal communication skills for leadership.
• Ability to operate with discretion and handle confidential information.
• Experience working with senior leaders or executives, anticipating needs.
• Proficiency with Outlook, Teams, Excel, and PowerPoint, and enterprise tools.
• Ability to build strong relationships across teams and functions.
• Proactive problem solving to remove friction and improve processes.
• Experience coordinating events, meetings, or projects.

Responsibilities

• Provide proactive executive and team support by managing scheduling, meetings, travel, events, communications, tracking, reporting, and execution.
• Anticipate needs, solve problems, maintain confidentiality, and improve administrative processes.

Skills

Calendar management

Executive support

Communication skills

Discretion

Stakeholder management

Relationship building

Problem solving

Event coordination

Travel logistics

Tools

Microsoft Office

Outlook

Teams

PowerPoint

Excel

Job description

Charles Schwab is seeking an experienced Administrative Support Specialist to partner with senior leaders in a fast-paced, on-site capacity in San Francisco. You will manage complex calendars, coordinate travel, plan meetings, and support executives while preserving confidentiality and professionalism.

You will build strong cross-functional relationships, draft communications, and streamline processes to enhance leadership effectiveness.