Executive Administrative Assistant

Charles Schwab Corporation; San Francisco (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Charles Schwab Corporation is seeking a Specialist, Administrative Support to provide proactive executive assistance in a fast-paced, on-site setting in San Francisco. The role focuses on managing complex schedules, coordinating travel, arranging meetings, and delivering premium written communications for senior leaders.

Ideal candidates will have 3+ years of corporate administrative experience, exceptional organizational skills, and a proven ability to handle confidential information with

Qualifications

• 3+ years of administrative or executive support in a corporate environment.
• Strong calendar and travel logistics management.
• Excellent written and verbal communication for leadership.
• Proven discretion with confidential information.
• Experience supporting senior leaders and cross-functional partners.
• Proficiency with Microsoft Office and enterprise collaboration tools.

Responsibilities

• Manage complex calendars, meetings, and travel logistics.
• Coordinate events and meetings, including communications and reporting.
• Draft professional communications for leadership and maintain confidentiality.
• Collaborate with cross-functional teams to anticipate needs and enable productivity.

Skills

Administrative support

Calendar management

Communications

Microsoft Office

Executive support

Travel logistics

Discretion and confidentiality

Stakeholder collaboration

Tools

Outlook

Teams

Excel

PowerPoint

Job description

Your Opportunity

At Schwab, you’re empowered to make an impact on your career. Here, innovative thought meets creative problem solving, helping us challenge the status quo and transform the finance industry together. We believe in the importance of in-office collaboration and fully intend for the selected candidate for this role to work on site in the specified location(s).

Schwab Technology Services enables the future of how clients manage their money by providing innovative and reliable technology products and services as part of our ongoing commitment to democratize access to investing and financial planning.

The Specialist, Administrative Support role offers a unique opportunity to work closely with senior leaders and gain broad exposure to key business priorities, initiatives, and decision-making. It provides the chance to build strong partnerships across teams, develop highly transferable organizational and communication skills, and make a visible impact on leadership effectiveness. The role is ideal for someone who enjoys problem-solving, managing competing priorities, and being a trusted partner in a fast-paced environment. It also offers valuable opportunities for professional growth through collaboration, increased business knowledge, and exposure to a wide network of stakeholders.

You will provide proactive executive and team support by managing complex scheduling, meetings, travel, events, communications, tracking, reporting, and execution. You will anticipate needs, solve problems, maintain confidentiality, and improve administrative processes to strengthen leadership and team effectiveness.

What you have

Required Qualifications

• 3+ years of experience providing administrative or executive support in a corporate or enterprise environment
• Demonstrated ability to manage complex calendars, meetings, and travel logistics with accuracy and efficiency
• Strong organizational and prioritization skills, with the ability to manage multiple competing priorities in a fast-paced environment
• Excellent written and verbal communication skills, including experience drafting professional communications for leadership
• Proven ability to operate with discretion and handle confidential information with sound judgment
• Experience working with senior leaders or executives, with a focus on anticipating needs and enabling productivity
• Proficiency with Microsoft Office, including Outlook, Teams, Excel, and PowerPoint, and enterprise collaboration tools
• Ability to build strong relationships and effectively partner across teams and functions
• Demonstrated problem-solving skills with a proactive approach to removing friction and improving processes
• Experience supporting events, meetings, or projects, including coordination, logistics, and execution support

Preferred Qualifications

• Experience supporting senior leaders at the Managing Director level or above in a complex, fast-paced enterprise environment
• Demonstrated ability to operate as a proactive business partner, anticipate needs, and enable leader productivity with minimal direction
• Proven success improving administrative processes and operational workflows
• Strong judgment and decision-making skills, with the ability to prioritize effectively when faced with ambiguity
• Experience coordinating high-visibility meetings, executive forums, or large-scale events
• Advanced proficiency with Microsoft Office, including Outlook, Excel, and PowerPoint, with the ability to create executive-ready materials
• Experience working across matrixed organizations, influencing without authority, and managing diverse stakeholder expectations
• Experience supporting multiple leaders or teams while maintaining quality and responsiveness
• Familiarity with enterprise expense management, event management, and reporting tools
• Demonstrated ability to contribute to team culture, collaboration, and knowledge sharing across administrative support groups

In addition to the salary range, this role is eligible for bonus or incentive opportunities.