Executive Administrative Assistant

Charles Schwab; Austin (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

401(k) with company match

Paid time off, volunteering, and sabb.

Parental leave

Tuition reimbursement

Health, dental, and vision insurance

Hybrid work environment

Job summary

Charles Schwab in Austin, TX seeks a Specialist, Administrative Support to provide proactive executive and team support, managing complex scheduling, meetings, travel, events, communications, tracking, reporting, and execution. You will anticipate needs, solve problems, maintain confidentiality, and improve administrative processes to strengthen leadership and team effectiveness.

The role offers exposure to senior leaders, cross-team partnerships, and meaningful growth opportunities in a

Qualifications

• 3+ years of executive or administrative support in a corporate environment.
• Ability to manage complex calendars, meetings, and travel with precision.
• Strong organizational and prioritization skills in fast-paced settings.
• Excellent written and verbal communication for leadership.
• Proven discretion and ability to handle confidential information.
• Experience supporting senior leaders and enabling productivity.
• Proficiency with Microsoft Office (Outlook, Teams, Excel, PowerPoint).
• Ability to build relationships and partner across teams.
• Demonstrated problem-solving and process-improvement mindset.
• Experience coordinating events and meetings with logistics.

Responsibilities

• Manage complex scheduling, meetings, travel, events, communications, tracking and reporting for executives.
• Anticipate needs, solve problems, maintain confidentiality and improve administrative processes.
• Support collaboration across teams to strengthen leadership effectiveness.

Skills

Calendar management

Executive support

Organizational skills

Communication

Discretion & confidentiality

Experience with senior leaders

Microsoft Office

Stakeholder relationships

Problem solving

Event coordination

Travel coordination

Travel logistics

Tools

Microsoft Office

Enterprise collaboration tools

Job description

Your opportunity

At Schwab, you’re empowered to make an impact on your career. Here, innovative thought meets creative problem solving, helping us challenge the status quo and transform the finance industry together. We believe in the importance of in-office collaboration and fully intend for the selected candidate for this role to work on site in the specified location(s).

Schwab Technology Services enables the future of how clients manage their money by providing innovative and reliable technology products and services as part of our ongoing commitment to democratize access to investing and financial planning.

The Specialist, Administrative Support role offers a unique opportunity to work closely with senior leaders and gain broad exposure to key business priorities, initiatives, and decision-making. It provides the chance to build strong partnerships across teams, develop highly transferable organizational and communication skills, and make a visible impact on leadership effectiveness. The role is ideal for someone who enjoys problem-solving, managing competing priorities, and being a trusted partner in a fast-paced environment. It also offers valuable opportunities for professional growth through collaboration, increased business knowledge, and exposure to a wide network of stakeholders.

You will provide proactive executive and team support by managing complex scheduling, meetings, travel, events, communications, tracking, reporting, and execution. You will anticipate needs, solve problems, maintain confidentiality, and improve administrative processes to strengthen leadership and team effectiveness.

What you have

Required Qualifications

• 3+ years of experience providing administrative or executive support in a corporate or enterprise environment
• Demonstrated ability to manage complex calendars, meetings, and travel logistics with accuracy and efficiency
• Strong organizational and prioritization skills, with the ability to manage multiple competing priorities in a fast-paced environment
• Excellent written and verbal communication skills, including experience drafting professional communications for leadership
• Proven ability to operate with discretion and handle confidential information with sound judgment
• Experience working with senior leaders or executives, with a focus on anticipating needs and enabling productivity
• Proficiency with Microsoft Office, including Outlook, Teams, Excel, and PowerPoint, and enterprise collaboration tools
• Ability to build strong relationships and effectively partner across teams and functions
• Demonstrated problem-solving skills with a proactive approach to removing friction and improving processes
• Experience supporting events, meetings, or projects, including coordination, logistics, and execution support

Preferred Qualifications

• Experience supporting senior leaders at the Managing Director level or above in a complex, fast-paced enterprise environment
• Demonstrated ability to operate as a proactive business partner, anticipate needs, and enable leader productivity with minimal direction
• Proven success improving administrative processes and operational workflows
• Strong judgment and decision-making skills, with the ability to prioritize effectively when faced with ambiguity
• Experience coordinating high-visibility meetings, executive forums, or large-scale events
• Advanced proficiency with Microsoft Office, including Outlook, Excel, and PowerPoint, with the ability to create executive-ready materials
• Experience working across matrixed organizations, influencing without authority, and managing diverse stakeholder expectations
• Experience supporting multiple leaders or teams while maintaining quality and responsivenessFamiliarity with enterprise expense management, event management, and reporting tools
• Demonstrated ability to contribute to team culture, collaboration, and knowledge sharing across administrative support groups

In addition to the salary range, this role is eligible for bonus or incentive opportunities.

What’s in it for you

At Schwab, you’re empowered to shape your future. We champion your growth through meaningful work, continuous learning, and a culture of trust and collaboration - so you can build the skills to make a lasting impact. Our Hybrid Work and Flexibility approach balances our ongoing commitment to workplace flexibility, serving our clients, and our strong belief in the value of being together in person on a regular basis.

We offer a competitive benefits package that takes care of the whole you - both today and in the future:

• 401(k) with company match and Employee stock purchase plan
• Paid time for vacation, volunteering, and 28-day sabbatical after every 5 years of service for eligible positions
• Paid parental leave and family building benefits
• Tuition reimbursement
• Health, dental, and vision insurance