Executive Administrative Assistant

Charles Schwab; San Francisco (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

Charles Schwab is seeking an experienced Administrative Support Specialist to partner with senior leaders in a fast-paced, on-site capacity in San Francisco. You will manage complex calendars, coordinate travel, plan meetings, and support executives while preserving confidentiality and professionalism.

You will build strong cross-functional relationships, draft communications, and streamline processes to enhance leadership effectiveness.

Qualifications

• 3+ years of admin or executive support experience in corporate environment.
• Manage complex calendars, meetings, and travel logistics accurately.
• Strong organizational and prioritization skills in fast-paced environment.
• Excellent written and verbal communication skills for leadership.
• Ability to operate with discretion and handle confidential information.
• Experience working with senior leaders or executives, anticipating needs.
• Proficiency with Outlook, Teams, Excel, and PowerPoint, and enterprise tools.
• Ability to build strong relationships across teams and functions.
• Proactive problem solving to remove friction and improve processes.
• Experience coordinating events, meetings, or projects.

Responsibilities

• Provide proactive executive and team support by managing scheduling, meetings, travel, events, communications, tracking, reporting, and execution.
• Anticipate needs, solve problems, maintain confidentiality, and improve administrative processes.

Skills

Calendar management

Executive support

Communication skills

Discretion

Stakeholder management

Relationship building

Problem solving

Event coordination

Travel logistics

Tools

Microsoft Office

Outlook

Teams

PowerPoint

Excel

Job description

Your opportunity

At Schwab, you're empowered to make an impact on your career. Here, innovative thought meets creative problem solving, helping us challenge the status quo and transform the finance industry together. We believe in the importance of in-office collaboration and fully intend for the selected candidate for this role to work on site in the specified location(s).

Schwab Technology Services enables the future of how clients manage their money by providing innovative and reliable technology products and services as part of our ongoing commitment to democratize access to investing and financial planning.

The Specialist, Administrative Support role offers a unique opportunity to work closely with senior leaders and gain broad exposure to key business priorities, initiatives, and decision-making. It provides the chance to build strong partnerships across teams, develop highly transferable organizational and communication skills, and make a visible impact on leadership effectiveness. The role is ideal for someone who enjoys problem-solving, managing competing priorities, and being a trusted partner in a fast-paced environment. It also offers valuable opportunities for professional growth through collaboration, increased business knowledge, and exposure to a wide network of stakeholders.

You will provide proactive executive and team support by managing complex scheduling, meetings, travel, events, communications, tracking, reporting, and execution. You will anticipate needs, solve problems, maintain confidentiality, and improve administrative processes to strengthen leadership and team effectiveness.

What you have

Required Qualifications

• 3+ years of experience providing administrative or executive support in a corporate or enterprise environment
• Demonstrated ability to manage complex calendars, meetings, and travel logistics with accuracy and efficiency
• Strong organizational and prioritization skills, with the ability to manage multiple competing priorities in a fast-paced environment
• Excellent written and verbal communication skills, including experience drafting professional communications for leadership
• Proven ability to operate with discretion and handle confidential information with sound judgment
• Experience working with senior leaders or executives, with a focus on anticipating needs and enabling productivity
• Proficiency with Microsoft Office, including Outlook, Teams, Excel, and PowerPoint, and enterprise collaboration tools
• Ability to build strong relationships and effectively partner across teams and functions
• Demonstrated problem‑solving skills with a proactive approach to removing friction and improving processes
• Experience supporting events, meetings, or projects, including coordination, logistics, and execution support

Preferred Qualifications

• Experience supporting senior leaders at the Managing Director level or above in a complex, fast-paced enterprise environment
• Demonstrated ability to operate as a proactive business partner, anticipate needs, and enable leader productivity with minimal direction
• Proven success improving administrative processes and operational workflows
• Strong judgment and decision‑making skills, with the ability to prioritize effectively when faced with ambiguity
• Experience coordinating high‑visibility meetings, executive forums, or large‑scale events
• Advanced proficiency with Microsoft Office, including Outlook, Excel, and PowerPoint, with the ability to create executive‑ready materials
• Experience working across matrixed organizations, influencing without authority, and managing diverse stakeholder expectations
• Experience supporting multiple leaders or teams while maintaining quality and responsiveness
• Familiarity with enterprise expense management, event management, and reporting tools
• Demonstrated ability to contribute to team culture, collaboration, and knowledge sharing across administrative support groups

In addition to the salary range, this role is eligible for bonus or incentive opportunities.

What’s in it for you

At Schwab, you're empowered to shape your future. We champion your growth through meaningful work, continuous learning, and a culture of trust and collaboration - so you can build the skills to make a lasting impact. Our Hybrid Work and Flexibility approach balances our ongoing commitment to workplace flexibility, serving our clients, and our strong belief in the value of being together in person on a regular basis.

We offer a competitive benefits package that takes care of the whole you - both today and in the future:

• 401(k) with company match and Employee stock purchase plan
• Paid time for vacation, volunteering, and 28-day sabbatical after every 5 years of service for eligible positions
• Paid parental leave and family building benefits
• Tuition reimbursement
• Health, dental, and vision insurance