Executive Admin Lead: CEO & Board Support (Hybrid)

Boston MedFlight; Bedford (MA); Hybrid; USD 68,000 - 83,000; Full time

Job summary

Boston MedFlight in Bedford, MA is seeking a Senior Administrative Assistant to provide high-level administrative support to the Chief Human Resources Officer, CEO, and senior leadership.

This hybrid role requires a minimum of three in-office days per week and involves calendar management, meetings, travel, minute-taking, and board liaison.

The position emphasizes organization, discretion, and professional communication, with responsibilities across records, events, and office operations.

Qualifications

• Minimum 3 years of experience providing administrative support to executive leadership.
• High degree of professionalism, discretion, and judgment in handling confidential information.
• Strong verbal, written, and interpersonal communication skills.
• Highly organized with the ability to prioritize multiple tasks and meet deadlines.
• Strong computer proficiency, including Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to work both independently and collaboratively in a fast-paced environment.
• Fluent in English and able to compose professional written communication.
• Familiar with basic office equipment: photocopiers, fax machines, scanners, and telephone systems.

Responsibilities

• Provide executive administrative support to the CHRO, CEO, and senior leadership team.
• Manage calendars, coordinate meetings, and arrange travel for leadership.
• Attend meetings, record minutes, and follow up on action items.
• Maintain filing systems and compliance records according to standards.
• Support board liaison activities and prepare materials andMinutes.
• Coordinate events, receptions, and office operations as needed.

Skills

Executive support

Calendar management

Travel coordination

Communication

Organization

MS Office proficiency

Independent work

Written English

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

Boston MedFlight in Bedford, MA is seeking a Senior Administrative Assistant to provide high-level administrative support to the Chief Human Resources Officer, CEO, and senior leadership.

This hybrid role requires a minimum of three in-office days per week and involves calendar management, meetings, travel, minute-taking, and board liaison.

The position emphasizes organization, discretion, and professional communication, with responsibilities across records, events, and office operations.