Hybrid Executive Assistant to C-Suite & Board

New England Life Flight Inc.; Bedford (MA); Hybrid; USD 68,000 - 83,000; Full time

Job summary

Boston MedFlight in Bedford, MA is seeking a Senior Administrative Assistant to provide high-level support to the Chief Human Resources Officer, CEO, and senior leadership. This hybrid role requires in-office presence and strong organizational skills to manage calendars, correspondence, minutes, reports, and board liaison tasks.

Responsibilities include travel coordination, filing, event support, vendor communications, and maintaining compliance records.

Qualifications

• Minimum 3 years of experience providing administrative support to executive-level leadership.
• Strong professionalism, discretion, and judgment in handling confidential information.
• Fluent in English and able to compose professional written communication.

Responsibilities

• Manage calendars, coordinate meetings, and arrange travel for CEO and Senior Leadership Team.
• Attend meetings, record minutes, and follow up on action items.
• Maintain central filing systems and compliance records.
• Support leadership with monthly reporting, purchasing, and policy updates.
• Supervise receptionist and provide coverage as needed.
• Assist in organizing internal and external administrative events.

Skills

Executive support

Calendar management

Travel coordination

Written and verbal communication

Organization

Tools

Microsoft Office

Job description

Boston MedFlight in Bedford, MA is seeking a Senior Administrative Assistant to provide high-level support to the Chief Human Resources Officer, CEO, and senior leadership. This hybrid role requires in-office presence and strong organizational skills to manage calendars, correspondence, minutes, reports, and board liaison tasks.

Responsibilities include travel coordination, filing, event support, vendor communications, and maintaining compliance records.