Hybrid Executive Assistant to Senior Leaders

Addison Group; Wayne (PA); Hybrid; USD 48,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Job summary

Addison Group in Wayne, PA is seeking an Executive Assistant to provide high-level administrative support to multiple senior leaders. You will manage complex calendars, coordinate meetings across time zones, and serve as a primary point of contact with internal teams, clients, and external partners.

Responsibilities include preparing presentations and reports, coordinating travel, tracking deadlines, and supporting special projects.

Qualifications

• 2–4 years of experience supporting executives or senior leadership in an administrative or executive assistant role.
• Ability to manage calendars across multiple time zones and coordinate meetings.
• Excellent written and verbal communication and a high level of professionalism and discretion.

Responsibilities

• Provide high-level administrative support to multiple senior leaders and executive stakeholders.
• Manage complex calendars, schedule across time zones, and coordinate meetings.
• Serve as a primary point of contact between executives and internal teams, clients, and external partners.
• Prepare and edit presentations, reports, and executive communications.
• Coordinate travel arrangements, itineraries, and expense reporting for supported leaders.
• Track priorities, deadlines, and action items to ensure timely follow-up.
• Assist with meeting preparation, agenda development, and note-taking.
• Handle confidential information with discretion and professionalism.
• Support special projects and cross-functional initiatives as needed.

Skills

Calendar management

Organizational skills

Prioritization

Written communication

Verbal communication

Professionalism and discretion

Attention to detail

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Addison Group in Wayne, PA is seeking an Executive Assistant to provide high-level administrative support to multiple senior leaders. You will manage complex calendars, coordinate meetings across time zones, and serve as a primary point of contact with internal teams, clients, and external partners.

Responsibilities include preparing presentations and reports, coordinating travel, tracking deadlines, and supporting special projects.