Executive Assistant

Addison Group; Wayne (PA); Hybrid; USD 48,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Job summary

Addison Group in Wayne, PA is seeking an Executive Assistant to provide high-level administrative support to multiple senior leaders. You will manage complex calendars, coordinate meetings across time zones, and serve as a primary point of contact with internal teams, clients, and external partners.

Responsibilities include preparing presentations and reports, coordinating travel, tracking deadlines, and supporting special projects.

Qualifications

• 2–4 years of experience supporting executives or senior leadership in an administrative or executive assistant role.
• Ability to manage calendars across multiple time zones and coordinate meetings.
• Excellent written and verbal communication and a high level of professionalism and discretion.

Responsibilities

• Provide high-level administrative support to multiple senior leaders and executive stakeholders.
• Manage complex calendars, schedule across time zones, and coordinate meetings.
• Serve as a primary point of contact between executives and internal teams, clients, and external partners.
• Prepare and edit presentations, reports, and executive communications.
• Coordinate travel arrangements, itineraries, and expense reporting for supported leaders.
• Track priorities, deadlines, and action items to ensure timely follow-up.
• Assist with meeting preparation, agenda development, and note-taking.
• Handle confidential information with discretion and professionalism.
• Support special projects and cross-functional initiatives as needed.

Skills

Calendar management

Organizational skills

Prioritization

Written communication

Verbal communication

Professionalism and discretion

Attention to detail

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Position Title: Executive Assistant

Location: Wayne, PA

Assignment Type: Contract

Compensation: $35–$40 per hour

Work Schedule: Monday–Friday, standard business hours

On-Site or Hybrid: Hybrid (schedule dependent on leadership needs)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Addison Group client is looking for an Executive Assistant!

Job Responsibilities:

• Provide high-level administrative support to multiple senior leaders and executive stakeholders
• Manage complex calendars, scheduling across multiple time zones, and coordinate internal and external meetings
• Serve as a primary point of contact between executives and internal teams, clients, and external partners
• Prepare and edit presentations, reports, correspondence, and executive communications
• Coordinate travel arrangements, itineraries, and expense reporting for supported leaders
• Track priorities, deadlines, and action items to ensure timely follow-up
• Assist with meeting preparation, agenda development, and note-taking
• Handle confidential and sensitive information with discretion and professionalism
• Support special projects and cross-functional initiatives as needed

Requirements:

• 2–4 years of experience supporting executives or senior leadership in an administrative or executive assistant role
• Proven ability to support multiple leaders simultaneously in a fast-paced environment
• Strong calendar management, organizational, and prioritization skills
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and attention to detail
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Bachelor’s degree preferred but not required

Why choose Addison Group?

• Pay: We negotiate high salaries using the U.S. Bureau of Labor Statistics
• Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, and 401(k)
• Permanent Employment: Many of Addison’s job openings lead to potential permanent employment
• Connections: You connect directly with hiring managers
• Options: You are presented multiple employment options near your home
• Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation

Addison Group is an Equal Opportunity Employer.

Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.