Senior Executive Assistant & Office Ops Lead

Brigham & Women's Physicians Organization; Boston (MA); Hybrid; USD 27,000 - 39,000; Full time

Job summary

Brigham and Women's Physicians Organization, Inc. in Boston, MA seeks an experienced Administrative Assistant to provide high-level support to executives and management teams.

Responsibilities include managing schedules, coordinating meetings and travel, handling correspondence, and supervising junior staff as needed. The role requires 5–7 years in an administrative capacity (healthcare preferred) with 1–2 years supporting senior-level staff; a high school diploma or associate's degree is

Qualifications

• Experience in an administrative role, preferably in a healthcare setting.
• 5-7 years required and experience supporting senior-level staff 1-2 years preferred.
• Education: High School Diploma or Equivalent; Associate's Degree preferred.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including agendas, minutes, and follow-up.
• Arrange logistics for meetings, including room bookings and catering.
• Serve as the primary contact between executives and stakeholders.
• Draft and distribute memos and communications as directed.
• Oversee office supplies inventory and distribution.
• Ensure office equipment is maintained and serviced.
• Coordinate with IT for technical support and equipment needs.
• Assist in planning and execution of special projects and events.
• Monitor project timelines and deadlines.

Skills

Administrative experience

Healthcare setting experience

Senior-level staff support

Education

High School Diploma or Equivalent

Associate's Degree in Business Administration

Associate's Degree Related Field of Study

Job description

Brigham and Women's Physicians Organization, Inc. in Boston, MA seeks an experienced Administrative Assistant to provide high-level support to executives and management teams.

Responsibilities include managing schedules, coordinating meetings and travel, handling correspondence, and supervising junior staff as needed. The role requires 5–7 years in an administrative capacity (healthcare preferred) with 1–2 years supporting senior-level staff; a high school diploma or associate's degree is