Hybrid Senior Leadership Executive Assistant

Boston Children's Hospital; Boston (MA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible schedules

Affordable health insurance

Vision and dental insurance

Child care and student loan subsidies

Generous PTO

Job summary

Boston Children's Hospital is seeking an administrative professional to support Senior Leadership. The role covers calendar management, travel arrangements, and meeting logistics in a hybrid, M-F setting.

You will draft communications, maintain secure files, and liaise with vendors. A Bachelor's degree and 1 year of relevant experience are required, with up to 3 years preferred. Strong written and verbal communication is essential.

Qualifications

• Bachelor's Degree or equivalent experience.
• 1 year of relevant experience required; 3 years preferred.
• Ability to work independently from conception to completion.
• Ability to work under pressure and handle multiple confidential matters with discretion.
• Strong communication skills, both oral and written.
• Ability to prioritize, oversee, and manage projects.
• Proficiency in Microsoft Office and PeopleSoft.

Responsibilities

• Triage incoming issues and determine appropriate actions professionally.
• Use hospital command structures to triage matters, de-escalate when needed.
• Manage supervisor's calendars and travel planning.
• Arrange external travel and itineraries.
• Plan and execute meetings, interviews, seminars, conferences, and events.
• Circulate agendas, minutes, and presentations; coordinate tech/logistics.
• Draft emails and communications as directed by management.
• Maintain an effective filing and document system for department information.
• Interact with vendors and external parties.
• Complete other projects as assigned.

Skills

Communication skills

Discretion

Time management

MS Office

PeopleSoft

Education

Bachelor's Degree or equivalent experience

Tools

Microsoft Office

PeopleSoft

Job description

Boston Children's Hospital is seeking an administrative professional to support Senior Leadership. The role covers calendar management, travel arrangements, and meeting logistics in a hybrid, M-F setting.

You will draft communications, maintain secure files, and liaise with vendors. A Bachelor's degree and 1 year of relevant experience are required, with up to 3 years preferred. Strong written and verbal communication is essential.