Hybrid Executive Assistant to Executives

Capital One; New York (NY); Hybrid; USD 88,000 - 101,000; Full time

Job summary

Capital One is seeking an experienced Administrative Support Assistant III to back multiple executives in a fast-paced, hybrid work environment. You will manage complex schedules, handle travel, create expense reports, and draft professional communications while maintaining strong relationships across the organization.

The role emphasizes problem-solving, adaptability, and a proactive, team-oriented mindset. Strong proofreading and writing skills are essential in this pivotal support position.

Qualifications

• High School Diploma, GED or equivalent certification.
• Associates Degree preferred.
• 2+ years in Administrative support or similar role desired.
• Experience with Microsoft Office or Google Suite.

Responsibilities

• Manage daily calendars for multiple executives with prioritization and flexibility.
• Arrange conference rooms, catering, A/V and related services for meetings.
• Coordinate travel arrangements and create expense reports using company systems.
• Support team activities and events, handle general administrative duties and mail distribution.
• Produce professional business communications with clear grammar and composition.

Skills

Calendar management

Meeting & event planning

Video conference setup

Proofreading & writing

Communication skills

Education

High School Diploma / GED

Associates Degree

Tools

Microsoft Office Suite

Google Suite

Job description

Capital One is seeking an experienced Administrative Support Assistant III to back multiple executives in a fast-paced, hybrid work environment. You will manage complex schedules, handle travel, create expense reports, and draft professional communications while maintaining strong relationships across the organization.

The role emphasizes problem-solving, adaptability, and a proactive, team-oriented mindset. Strong proofreading and writing skills are essential in this pivotal support position.