Hybrid Executive Assistant to Engineering Leaders

Maven Recruiting Group; Palo Alto (CA); Hybrid; USD 140,000 - 170,000; Full time

Job summary

Maven Recruiting Group is seeking an Executive Assistant to support leaders across the Engineering organization in Palo Alto. This hybrid role involves managing complex calendars, coordinating cross-functional meetings, and enabling high-impact work in a fast-growing startup environment.

The ideal candidate will be highly organized, proactive, and capable of partnering with engineers and senior leaders to keep priorities moving forward in a dynamic setting.

Qualifications

• Experience providing executive support in fast-paced startups or tech companies.
• Ability to partner with engineering leaders and cross-functional teams.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication with sound judgment.

Responsibilities

• Provide high-level administrative support to leaders across the Engineering team.
• Own complex calendars, scheduling, and meeting coordination.
• Coordinate meetings, events, and travel logistics across the org.
• Prioritize requests and keep leaders focused on high-impact work.
• Support travel planning, expenses, and day-to-day admin needs.

Skills

Executive support

Cross-functional collaboration

Organizational skills

Communication skills

Job description

Maven Recruiting Group is seeking an Executive Assistant to support leaders across the Engineering organization in Palo Alto. This hybrid role involves managing complex calendars, coordinating cross-functional meetings, and enabling high-impact work in a fast-growing startup environment.

The ideal candidate will be highly organized, proactive, and capable of partnering with engineers and senior leaders to keep priorities moving forward in a dynamic setting.