Executive Assistant

Maven Recruiting Group; Palo Alto (CA); Hybrid; USD 140,000 - 170,000; Full time

Job summary

Maven Recruiting Group is seeking an Executive Assistant to support leaders across the Engineering organization in Palo Alto. This hybrid role involves managing complex calendars, coordinating cross-functional meetings, and enabling high-impact work in a fast-growing startup environment.

The ideal candidate will be highly organized, proactive, and capable of partnering with engineers and senior leaders to keep priorities moving forward in a dynamic setting.

Qualifications

• Experience providing executive support in fast-paced startups or tech companies.
• Ability to partner with engineering leaders and cross-functional teams.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication with sound judgment.

Responsibilities

• Provide high-level administrative support to leaders across the Engineering team.
• Own complex calendars, scheduling, and meeting coordination.
• Coordinate meetings, events, and travel logistics across the org.
• Prioritize requests and keep leaders focused on high-impact work.
• Support travel planning, expenses, and day-to-day admin needs.

Skills

Executive support

Cross-functional collaboration

Organizational skills

Communication skills

Job description

The Role

Executive Assistant to Engineering Team

Location

Palo Alto, CA | Hybrid

Compensation

$140k$170k DOE + Benefits

Industry

Hypergrowth, Venture-Backed Startup

An exciting, fast-growing startup is looking for an Executive Assistant to support key leaders across its Engineering organization. This is an opportunity to join a high-caliber technical team during a major stage of growth and become a trusted partner to leaders who are building and scaling quickly.

We’re looking for someone who is highly collaborative and comfortable working cross-functionally across Engineering and the broader business. Youre proactive, adaptable, and know how to keep busy technical leaders organized without needing a lot of direction.

Day-to-Day

• Provide high-level administrative support to leaders across the Engineering team
• Own complex and constantly changing calendars, scheduling, and meeting coordination
• Partner closely with engineers, technical leaders, and cross-functional stakeholders across the organization
• Coordinate internal and external meetings, team events, offsites, and other logistics
• Help prioritize competing requests and ensure leaders are focused on the highest-impact work
• Anticipate needs, troubleshoot scheduling conflicts, and keep priorities moving forward
• Support travel planning, expenses, and other day-to-day administrative needs
• Help improve processes and bring greater organization and efficiency to a rapidly scaling team
• Jump into projects and evolving priorities as needed in a fast-paced startup environment

What Were Looking For

• Previous Executive Assistant experience in a fast-paced startup or technology environment
• Experience supporting Engineering leaders, technical teams, or working closely with engineers strongly preferred
• Comfortable partnering cross-functionally across multiple teams and levels of an organization
• Collaborative, team-oriented, and willing to jump in wherever needed
• Highly organized with strong attention to detail and excellent follow-through
• Able to move quickly, manage competing priorities, and stay calm when things change
• Proactive and resourceful with the ability to anticipate needs before they arise
• Strong communication skills and sound judgment when handling sensitive information
• Excited by hypergrowth environments where responsibilities and priorities can evolve quickly

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.