Executive Assistant

Maven Recruiting Group; New York (NY); Hybrid; USD 180,000 - 200,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

Maven Recruiting Group in New York, NY (Hybrid) is seeking an Executive Assistant to the CEO to act as a strategic partner in a fast-growing technology environment. The role balances executive support with project coordination, ownership, and stakeholder collaboration.

The ideal candidate has 8+ years supporting C-level executives, exceptional organizational skills, and proficiency with Google Workspace and Microsoft Office.

Qualifications

• 8+ years supporting a CEO or C-level executive in a fast-paced environment.
• Experience in a high-growth technology company is strongly preferred.
• Exceptional organizational skills and attention to detail.
• Strong business judgment and ability to handle confidential information.
• Excellent written and verbal communication abilities.
• Proven ability to manage multiple priorities while staying composed.
• Proficient with Google Workspace and Microsoft Office.
• Self-starter with ownership mindset.

Responsibilities

• Manage a complex and dynamic calendar for the CEO, aligning priorities.
• Coordinate domestic and international travel with detailed itineraries.
• Prepare meetings by developing agendas, materials, and follow-ups.
• Handle confidential communications with discretion and professionalism.
• Coordinate board, leadership, investor meetings, and offsites.
• Serve as liaison between CEO and internal/external stakeholders.
• Drive special projects from inception to execution with deadlines.
• Track priorities and cross-functional deliverables for the CEO.
• Collaborate with leadership to improve communication and operations.
• Provide occasional personal support to help the CEO focus on high-impact priorities.
• Identify process improvements and scalable systems.

Skills

Executive support

Calendar management

Travel coordination

Project coordination

Discretion and confidentiality

Written and verbal communication

Prioritization

Stakeholder management

Tools

Google Workspace

Microsoft Office

Job description

The Role: Executive Assistant to CEO

Location: New York, NY (Hybrid)

Compensation: $180,000$200,000+ DOE + Comprehensive Benefits

Industry: Technology

A fast-growing technology company is seeking an experienced Executive Assistant to serve as a strategic partner to its CEO. This is an exceptional opportunity for someone who thrives in a fast-paced, high-growth environment and enjoys operating at the center of the business.

The ideal candidate is proactive, resourceful, and thrives on staying several steps ahead. You will serve as an extension of the CEO, managing shifting priorities with sound judgment, discretion, and exceptional attention to detail. This role requires someone who can seamlessly balance executive support with project coordination while building strong relationships across the organization.

Responsibilities:

• Manage a complex and ever-changing calendar, ensuring the CEO's time is optimized and priorities are aligned.


• Coordinate domestic and international travel, including detailed itineraries and last-minute changes.


• Prepare the CEO for meetings by developing agendas, gathering materials, and tracking follow-up action items.


• Manage confidential communications and correspondence with professionalism and discretion.


• Coordinate board meetings, leadership meetings, investor meetings, and executive offsites.


• Serve as a liaison between the CEO and internal and external stakeholders.


• Drive special projects from inception through execution while ensuring deadlines are met.


• Track key priorities, deliverables, and cross-functional initiatives on behalf of the CEO.


• Partner closely with leadership to improve communication, organization, and operational efficiency.


• Assist with occasional personal support as needed to ensure the CEO can remain focused on high-impact priorities.


• Continuously identify opportunities to improve processes and create scalable systems.

Qualifications:

• 8+ years of experience supporting a CEO, Founder, or C-level executive in a fast-paced environment.


• Experience supporting executives within a high-growth technology company strongly preferred.


• Exceptional organizational skills with outstanding attention to detail.


• Strong business judgment, discretion, and the ability to handle highly confidential information.


• Excellent written and verbal communication skills.


• Proven ability to manage multiple priorities while remaining calm under pressure.


• Highly proficient in Google Workspace, Microsoft Office, and modern productivity tools.


• Self-starter with a proactive mindset and a willingness to take ownership.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.