Hybrid Executive Assistant to Director

Talentify; Olympia (WA); Hybrid; USD 68,000 - 75,000; Full time

Benefits offered by this job

Hybrid work model

Occasional travel

Job summary

Talentify in Olympia, WA seeks an experienced administrative professional to support the Director of the Office of Civil Legal Aid. The role combines confidential scheduling, meeting coordination, and reporting duties in a hybrid/remote setup with occasional travel across Washington.

Reporting to the Director, you will manage committees, prepare materials, handle central communications, HR postings, and participate in agency conferences.

Qualifications

• Exceptional administrative support skills with progressive office/secretarial experience.
• Ability to prioritize, handle short deadlines, and adapt to changing demands.
• Excellent written and verbal communication, including composing and editing professional materials.
• Experience with external communications and coordinating meetings, agendas, and materials.

Responsibilities

• Provide direct, confidential executive-level support to the Director, including scheduling and preparing reports.
• Coordinate committees—agendas, materials, in-person/virtual/hybrid meetings, minutes, rosters.
• Manage central communications for the agency and respond as needed.
• Assist with administrative records requests under GR 31.1 and related processes.
• Support agency conferences and events, including on-site logistics and travel as needed.
• Serve as backup support for office operations in Olympia.

Skills

Executive support

Microsoft 365

Communication skills

Meeting coordination

Reports and correspondence

Tools

Microsoft 365

Job description

Talentify in Olympia, WA seeks an experienced administrative professional to support the Director of the Office of Civil Legal Aid. The role combines confidential scheduling, meeting coordination, and reporting duties in a hybrid/remote setup with occasional travel across Washington.

Reporting to the Director, you will manage committees, prepare materials, handle central communications, HR postings, and participate in agency conferences.