Executive Administrative Lead – Housing Division (Hybrid)

State of Washington; United States; Hybrid; USD 60,000 - 72,000; Full time

Benefits offered by this job

Medical and dental insurance

Retirement plans

11 paid holidays

Job summary

State of Washington Department of Commerce (Housing Division) is seeking an Administrative Assistant 4 to provide high-level administrative support to the Assistant Director and Deputy AD. This role requires in-office presence two days a week in Olympia and strong coordination across teams.

You will manage calendars, draft responses, coordinate travel, and oversee division documents while maintaining confidentiality and professional communication with stakeholders.

Qualifications

• Experience with high-level administrative support in government settings.
• Ability to draft, edit, and format correspondence and reports.
• Proven ability to manage confidential information with integrity.
• Strong planning and coordination skills for meetings and events.

Responsibilities

• Provide executive-level administrative support to HD leadership.
• Manage calendars, schedule meetings, and track timesheets and travel.
• Prepare agendas and take meeting notes for division leadership.
• Coordinate division meetings, events, and travel arrangements.
• Review documents for signature and ensure policy compliance.

Skills

Microsoft Office

Scheduling meetings

Communication skills

Confidentiality

Customer service

Project coordination

Travel arrangements

Public records awareness

Tools

Microsoft Teams

SharePoint

Monday.com

Job description

State of Washington Department of Commerce (Housing Division) is seeking an Administrative Assistant 4 to provide high-level administrative support to the Assistant Director and Deputy AD. This role requires in-office presence two days a week in Olympia and strong coordination across teams.

You will manage calendars, draft responses, coordinate travel, and oversee division documents while maintaining confidentiality and professional communication with stakeholders.