Hybrid Legal Administrative Assistant (Remote Fridays)

Covington & Burling; Washington (District of Columbia); Hybrid; USD 65,000 - 75,000; Full time

Job summary

Covington & Burling in Washington, DC seeks a Legal Administrative Assistant to provide detailed secretarial and administrative support within a small team of LAAs.

The role involves coordinating office procedures, supporting attorneys with travel, scheduling, billing, and document management using iManage and Intapp tools. A hybrid schedule requires four days in the office and one remote day.

Qualifications

• High School diploma is required.
• Prior secretarial/administrative work experience essential.
• Work arrangement: Hybrid role with 4 days in office required (Monday – Thursday), and 1 day remote (Friday).
• Excellent written and verbal communication skills.
• Strong interpersonal and organizational skills.
• Exceptional attention to detail and ability to multi-task in a fast-paced environment.
• Proven ability to prioritize tasks and manage competing deadlines.
• Must be able to handle and maintain confidential information.
• Ability to manage workflow and delegate projects as necessary.
• Strong critical thinking and analytical skills.
• Effective communicator across all levels of staff within the organization.
• Ability to work productively and cooperatively with other employees.
• Willingness to continually learn new skills as required.
• Familiarity with equipment such as computer, duplicating machines, scanners.
• Proficiency in systems/software including iManage Work 10, Microsoft 365, Intapp Time, Intapp OPEN, Chrome River

Responsibilities

• Provide detailed and high-level secretarial and administrative support in a Team of 2 or 3 Legal Administrative Assistants (LAAs).
• Coordinate and maintain effective office procedures and efficient work flow; comply with firm policies; establish and maintain harmonious working relationships.
• Collaborate with other LAAs; provide coverage when needed; work in a shared workspace; be accessible to lawyers and other LAAs.
• Mentor and share knowledge; provide guidance on firm policy and procedures; lead by example.
• Schedule client meetings, reserve conference rooms, coordinate AV equipment and catering; arrange domestic and international travel; prepare itineraries and reimbursements; manage lawyer calendars; monitor deadlines.
• Answer phones, greet visitors, and direct calls as required.
• Type, revise, and proofread general correspondence, memos, and legal documents; prepare drafts as required; ensure accuracy and timely delivery.
• Utilize iManage as central repository for matter documents; maintain electronic records; file hard copies only when necessary.
• Maintain lawyers’ time in Intapp Time; support client billing; prepare new business matter codes and monitor billing matters.
• Maintain urgency and meet deadlines; manage and communicate lawyer preferences to the team.
• Notify LAA Administration WA and Floor Coordinator of arrival and availability for overflow work; coordinate PTO via Workday for approvals.
• Submit timesheets for approval; ensure overtime is pre-approved when required.
• Mandatory participation in the Legal Administrative Assistants Certification Program.

Skills

Interpersonal skills

Organizational skills

Written & verbal communication

Time management

Team collaboration

Discretion confidentiality

Problem solving

Education

High School diploma

Tools

iManage Work 10

Microsoft 365 (Outlook Word Excel PowerPoint)

Intapp Time

Intapp OPEN

Chrome River

Job description

Covington & Burling in Washington, DC seeks a Legal Administrative Assistant to provide detailed secretarial and administrative support within a small team of LAAs.

The role involves coordinating office procedures, supporting attorneys with travel, scheduling, billing, and document management using iManage and Intapp tools. A hybrid schedule requires four days in the office and one remote day.