Hybrid HR Administrative Assistant

State of Washington; United States; Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Remote work

Flexible schedules

Paid time off

Job summary

Washington State Health Care Authority is seeking an Administrative Assistant 3 to provide direct administrative support to the HR team. This hybrid role is on-site in Olympia, WA, about two days per week, with full-time commitment and the expectation to handle confidential information and improve administrative processes.

You will support labor relations, recruitment, and HR operations; manage calendars, coordinate meetings, draft communications, and maintain HR records and webpages.

Qualifications

• Experience providing admin support to managers or teams with timely, accurate results.
• Ability to interpret and apply administrative policies and procedures.
• Develop, refine, and document internal processes.
• Maintain confidentiality of sensitive information.
• Build professional relationships with diverse customers and coworkers.
• Demonstrate teamwork, trust, and respectful collaboration.
• Communicate clearly in writing and speaking with staff, management, customers, and partners.
• Independently prioritize workload and multi-task in a dynamic office setting.
• Organize meetings, calendars, materials, and logistics.

Responsibilities

• Provide administrative support to labor relations and recruitment managers, manage calendars, meetings, shared inbox, and records.
• Draft communications to ensure clarity and policy compliance.
• Track time-sensitive labor-relations activities and schedules for HR all-staff meetings.
• Attend meetings on behalf of LRRM and speak when appropriate.
• Organize HR processes, travel, and website updates.
• Coordinate between service units and track assignments and due dates.
• Support HR recruitment processes and reference HR workflows.
• Maintain HR pages on the intranet and assist walk-ins as first contact.

Skills

Administrative support

Independence

Confidentiality

Communication

Customer service

Time management

Office coordination

Education

High school diploma or equivalent

3 years of office/clerical experience

Tools

Microsoft Office Suite

Outlook

SharePoint

Job description

Washington State Health Care Authority is seeking an Administrative Assistant 3 to provide direct administrative support to the HR team. This hybrid role is on-site in Olympia, WA, about two days per week, with full-time commitment and the expectation to handle confidential information and improve administrative processes.

You will support labor relations, recruitment, and HR operations; manage calendars, coordinate meetings, draft communications, and maintain HR records and webpages.