Sr. Executive Assistant - Consulting

Vizient; Chicago (IL); Hybrid; USD 77,000 - 135,000; Full time

Job summary

Vizient is seeking an experienced Administrative Services professional to serve as a trusted partner to Consulting leadership and Managing Directors. The role requires sophisticated executive support, calendar management, travel coordination, and proactive problem solving in a hybrid Chicago/Irving setting.

Join a team that values development, collaboration, and delivering exceptional client service while supporting leaders to maximize their time and impact.

Qualifications

• Relevant degree preferred.
• 5 or more years of relevant experience required.
• Experience supporting senior executives and managing complex calendars in a fast-paced environment.
• Strong business acumen, proactive problem-solving and sound judgment.
• Excellent organizational, project coordination, prioritization and time management.
• Strong written and verbal communication with senior executives and cross-functional teams.
• Proactive, resourceful and solutions-oriented with discretion.
• Advanced Microsoft 365 skills (Outlook, Teams, Word, PowerPoint, Excel).
• Experience in consulting, professional services, or client-focused environments preferred.
• Willingness to travel.

Responsibilities

• Serve as a strategic partner to Consulting leadership and Managing Directors.
• Manage complex executive calendars across multiple leaders.
• Coordinate priorities and prepare leaders for critical engagements.
• Oversee domestic travel arrangements, itineraries and expense reporting.
• Coordinate leadership meetings, events and team development initiatives.
• Develop and maintain systems to track priorities, projects and deadlines.
• Coordinate special projects and confidential initiatives across teams.
• Build trusted relationships with senior clients and colleagues for effective decision-making.
• Identify and implement improvements to workflows and processes.
• Mentor administrative colleagues and promote knowledge sharing.

Skills

Executive support

Calendar management

Prioritization

Communication

Travel coordination

Microsoft 365

Adaptability

Discretion

Travel willingness

Education

Bachelor's degree preferred

Tools

Microsoft 365

Outlook

Teams

Word

PowerPoint

Excel

AI productivity tools

Job description

Excited to grow your career?

We value our talented employees and instill an environment where you feel engaged, satisfied and able to contribute your unique skills and talents while living and working as your authentic self. We provide extensive opportunities for personal and professional development, building employee competence and organizational capability to fuel exceptional performance through an inclusive environment both now and in the future.

Our people make all the difference in our success.

We value our talented employees and instill an environment where you feel engaged, satisfied and able to contribute your unique skills and talents while living and working as your authentic self. We provide extensive opportunities for personal and professional development, building employee competence and organizational capability to fuel exceptional performance through an inclusive environment both now and in the future.

Our people make all the difference in our success.

Do you thrive in fast-paced environments where no two days are the same? Are you energized by bringing order to complexity, anticipating what's next, and helping leaders perform at their best? If you're the person who always seems to be three steps ahead, we want to meet you.

This is an opportunity for an accomplished administrative professional who understands that exceptional executive support goes far beyond calendar management. You will serve as a trusted business partner, helping leaders maximize their time, focus, and impact.

At Vizient, administrative professionals are highly valued members of the team. You will join Administrative Services, an enterprise-wide support organization committed to investing in the growth and success of its professionals through skill development, knowledge expansion, networking, leadership development, and career advancement.

Summary:

In this role, you will serve as a trusted strategic business partner to a Consulting Practice Leader and multiple Managing Directors, providing sophisticated executive support, operational coordination, and proactive problem-solving. You will anticipate leadership needs, manage complex priorities, and translate business objectives into coordinated action that enhances executive effectiveness and practice performance.

You will develop a deep understanding of the consulting practice, its clients, people, and strategic priorities to identify opportunities, resolve challenges, and drive operational improvements. You will collaborate across teams, coordinate key initiatives, and mentor administrative colleagues to strengthen organizational effectiveness and deliver exceptional client service.

Responsibilities:

• Serve as a strategic partner to Consulting leadership, anticipating business needs, identifying risks and dependencies, and recommending solutions that advance practice priorities.
• Manage complex, rapidly changing executive calendars across multiple leaders, balancing competing demands and aligning commitments with client, business, and organizational objectives.
• Optimize executive effectiveness by coordinating priorities, preparing leaders for critical engagements, and proactively managing follow-up activities and key commitments.
• Oversee complex meeting coordination, domestic travel arrangements, itineraries, expense reporting, and executive communications with accuracy, discretion, and efficiency.
• Coordinate the planning and execution of leadership meetings, practice-wide events, offsites, workshops, and team development initiatives to support business objectives and collaboration.
• Develop and maintain systems to track leadership priorities, projects, deadlines, and cross-functional dependencies, ensuring timely execution and accountability.
• Coordinate special projects, recurring business processes, and confidential initiatives while collaborating with Consulting leaders and cross-functional teams to achieve desired outcomes.
• Build trusted relationships with senior clients, executives, administrative colleagues, and business partners to facilitate communication, resolve challenges, and support effective decision-making.
• Identify and implement improvements to administrative workflows, communication practices, and operational processes that enhance productivity and consistency across the practice.
• Mentor administrative colleagues, share best practices, support onboarding and development, and promote collaboration, knowledge sharing, and seamless executive coverage.

Qualifications:

• Relevant degree preferred.
• 5 or more years of relevant experience required.
• Demonstrated experience supporting senior executives and managing complex calendars, competing priorities, and high-volume administrative activities in a fast-paced environment.
• Strong business acumen, proactive problem-solving skills, and sound judgment with the ability to anticipate needs, resolve challenges, and operate independent.
• Excellent organizational, project coordination, prioritization, and time management skills with exceptional attention to detail and follow-through.
• Strong written and verbal communication skills with the ability to engage confidently and professionally with senior executives, clients, and cross-functional teams.
• Proactive, resourceful, and solutions-oriented approach with sound judgment, adaptability, and the ability to anticipate needs and navigate competing priorit
• Advanced proficiency in Microsoft 365 applications, including Outlook, Teams, Word, PowerPoint, and Excel, with the ability to leverage emerging technology and AI-enabled productivity tools.
• Experience in consulting, professional services, or a comparable client-focused environment, including support for senior business or practice leaders, preferred.
• Ability to exercise discretion, maintain confidentiality, mentor colleagues, and adapt to evolving business priorities.
• Willingness to travel.

The ideal candidate will join us in a hybrid workplace model (3 days in office) at our Chicago, IL or Irving TX.

Career Framework:

Professional - Staff Associate (P2)

Estimated Hiring Range:

At Vizient, we consider skills, experience, and organizational needs in our compensation approach. Geographic factors may adjust the range estimate and hires typically fall below the top range. Compensation decisions are tailored to individual circumstances. The current salary range for this role is $77,400.00 to $135,400.00.

This position is also incentive eligible.

Vizient has a comprehensive benefits plan! Please view our benefits here:

http://www.vizientinc.com/about-us/careers