Hybrid Executive Assistant to C-Suite Leader

lululemon; Seattle (WA); Hybrid; USD 69,000 - 91,000; Full time

Benefits offered by this job

Competitive annual bonus program

Extended health and dental benefits

Paid time off

Retirement plan matching

Employee discount

Fitness & yoga classes

Job summary

lululemon seeks an Executive Assistant I to act as the connector between senior leadership and department needs. Based in our SSC hub, this hybrid role requires at least four days in the office per week, supporting up to two members of the Executive Team with scheduling, travel, and meeting logistics.

The EA will manage calendars, emails, minutes, briefing notes, and confidential information, while coordinating cross-functional requests and onboarding new Senior Executives.

Qualifications

• 7+ years experience in an administrative and/or executive support role with increasing responsibilities.
• Excellent business acumen and ability to exercise tact, sound judgment and prioritization.
• Able to observe and maintain the utmost confidentiality.
• Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency.
• Ability to work in a fast-paced environment.
• Experience working with a publicly traded company.

Responsibilities

• Display great business acumen and maturity in role.
• Daily collaboration and communications with the EA team.
• Coordinates Executive's calendar and contacts and manages Executives email; prioritizing time-sensitive emails and email file management.
• Coordinates and sends meeting invitations and agendas to attendees, books meeting rooms and arranges for Tech resources and refreshments in support of efficient meeting facilitation.
• Establishes work priorities and directs assignment of work to various department staff according to scope of allowed authority.
• Acts as a communications liaison with Department, and dept EA Team as required.
• Prepares briefing notes and minutes of meetings, as required.
• Provides Executives with documentation needed for meetings and correspondence with the business.
• Delegates and follows up on action items that fall within realm of responsibility.
• Maintains confidential information for the business, team and leadership and ensures information is handled appropriately.
• Coordinates C-Suite level travel, complex multi-leg travel, often requiring continuous changes and rescheduling.
• Responsible for accurate and timely financial management including: Executive expenses, raising purchase orders, paying invoices, approval of department expenses.
• Operates with ‘Executive partnership' mindset and drives proactive business planning.
• Supports space planning needs for department growth.
• Special Projects as assigned by Executive.
• In partnership with P&C, owns and oversees onboarding of incoming Senior Executives and new members of their Leadership Team.

Skills

Executive support

Business acumen

Confidentiality

Fast-paced environment

Publicly traded company experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

lululemon seeks an Executive Assistant I to act as the connector between senior leadership and department needs. Based in our SSC hub, this hybrid role requires at least four days in the office per week, supporting up to two members of the Executive Team with scheduling, travel, and meeting logistics.

The EA will manage calendars, emails, minutes, briefing notes, and confidential information, while coordinating cross-functional requests and onboarding new Senior Executives.