Hybrid NYC Executive Assistant to Senior Leaders

Orchestra; New York (NY); Hybrid; USD 80,000 - 100,000; Full time

Job summary

Orchestra is seeking a highly organized Executive Assistant to provide high-level administrative support to senior leaders. The role manages complex calendars, coordinates domestic and international travel, prepares materials, and ensures smooth day-to-day operations in a fast-paced environment.

Ideal candidates have 5–10+ years of EA experience and exceptional communication. Based in New York with a hybrid schedule, this position partners across teams while exercising discretion and maintaining

Qualifications

• 5–10+ years of experience in an executive assistant or comparable administrative support role.
• Demonstrated experience managing complex calendars, coordinating travel, and balancing competing priorities.
• Exceptional organizational skills and strong attention to detail.
• Excellent written and verbal communication skills, with the ability to interact professionally with stakeholders at all levels.
• Strong judgment, problem-solving skills, and the ability to anticipate needs and take initiative.
• A high level of discretion and professionalism when handling confidential and sensitive information.
• Proficiency in Microsoft Office and Google Workspace, including calendar management and related productivity tools.
• A proactive, solutions-oriented approach and the ability to remain composed in a dynamic environment.
• Ability to work independently while collaborating effectively with a broader team.

Responsibilities

• Manage complex calendars and scheduling across multiple senior leaders, stakeholders, and time zones, ensuring alignment with priorities and commitments.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and adjustments as plans evolve.
• Prepare leaders for meetings by confirming schedules, logistics, materials, and timing.
• Facilitate communication and coordination between leadership, internal teams, and external stakeholders.
• Manage expense reporting, reimbursements, and related administrative processes accurately and efficiently.
• Coordinate logistics for internal meetings, events, and leadership engagements.
• Maintain organized and up-to-date calendars, documents, and administrative systems.
• Collaborate with colleagues and administrative support partners to ensure effective coordination, consistency, and coverage.
• Support day-to-day office operations, including supplies, meeting room preparation, vendor coordination, and general office organization.
• Identify opportunities to improve administrative processes and proactively address operational needs.
• Perform other duties as required and/or assigned.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Tools

Microsoft Office

Google Workspace

Job description

Orchestra is seeking a highly organized Executive Assistant to provide high-level administrative support to senior leaders. The role manages complex calendars, coordinates domestic and international travel, prepares materials, and ensures smooth day-to-day operations in a fast-paced environment.

Ideal candidates have 5–10+ years of EA experience and exceptional communication. Based in New York with a hybrid schedule, this position partners across teams while exercising discretion and maintaining