Hybrid Executive Assistant to Busy Leaders (Contract)

Smith & Connors, LLC; Portland (OR); Hybrid; USD 37,000 - 41,000; Part time

Job summary

Smith & Connors, LLC in Portland, Oregon is seeking a contract executive assistant to support leadership with calendar management, inbox and communication support, and day-to-day operational logistics.

You will help busy leaders stay on track, manage multiple moving pieces, and ensure timely follow-ups in a hybrid work setup. The role offers a weekly retainer of 20 hours with hourly pay for additional hours, typically $27–$30/hour, and a flexible arrangement to support leadership needs.

Qualifications

• Located in Portland, Oregon with reliable transportation.
• 2+ years experience in an executive or administrative assistant role.
• Solid knowledge of calendar management, inbox triage, and executive support.
• Extremely organized, detail-oriented, and fastidious about follow-through.
• Collaborative, proactive, and able to anticipate leaders' needs.

Responsibilities

• Manage and maintain calendars — scheduling meetings, calls, and focus blocks.
• Coordinate meeting logistics: invites, agendas, Zoom links, and reminders.
• Track action items and follow up with teams to keep things moving.
• Prioritize daily and weekly to-do lists for each leader.

Skills

Calendar management

Inbox triage

Executive support

Organization

Collaboration

Initiative

Feedback mindset

Tools

Google Docs

Slides

Sheets

Calendar tools

Trello

Slack

Zoom

Job description

Smith & Connors, LLC in Portland, Oregon is seeking a contract executive assistant to support leadership with calendar management, inbox and communication support, and day-to-day operational logistics.

You will help busy leaders stay on track, manage multiple moving pieces, and ensure timely follow-ups in a hybrid work setup. The role offers a weekly retainer of 20 hours with hourly pay for additional hours, typically $27–$30/hour, and a flexible arrangement to support leadership needs.