Hybrid Executive Assistant & Operations Leader

Automatic Data Processing, Inc.; Florham Park (NJ); Hybrid; USD 46,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Matched Retirement Savings

Paid Time Off

Wellness Program

Holidays

Volunteer Time Off

Job summary

ADP is seeking an Executive Assistant/Operations Coordinator to support senior SBS leadership, including the SVP of Core SBS and VP of Operations. The role combines executive calendar management, travel coordination, and project support in a hybrid office environment.

You will prepare materials, run large-scale meetings and leadership events, track action items, and manage confidential communications. Expenses are processed through Concur with strict policy compliance, and travel is domestic

Qualifications

• 3+ years of experience supporting executives, business leaders, or managing projects and initiatives.
• Strong organizational, communication, and stakeholder management skills.
• Advanced proficiency with Microsoft Office, Outlook, Teams, and PowerPoint.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience handling confidential information with discretion.
• Travel is required as needed (approximately 10-20% travel).
• A college degree is great but not required. What's more important is having the skills to do the job.

Responsibilities

• Provide confidential support to senior SBS executives.
• Manage complex calendars, travel, meeting schedules, and executive communications.
• Prepare presentations, reports, correspondence, and meeting materials.
• Coordinate follow-up on key action items and leadership priorities.
• Prepare, submit, and reconcile executive expense reports and reimbursements using Concur, ensuring accuracy and compliance with company policies
• Handle sensitive information with professionalism and discretion.
• Lead the planning, coordination, and execution of large-scale SBS and ADP internal meetings, leadership events, and organizational initiatives.
• Coordinate resources, timelines, deliverables, and stakeholder communications to ensure successful outcomes.
• Track progress on key projects and operational priorities, identifying risks and driving resolution.
• Prepare executive summaries, dashboards, and status updates for leadership review.
• Facilitate cross-functional collaboration and alignment across teams.

Skills

Executive support

Calendar management

Communication

MS Office

Travel coordination

Discretion

Education

Bachelor's degree preferred

Tools

Concur

Job description

ADP is seeking an Executive Assistant/Operations Coordinator to support senior SBS leadership, including the SVP of Core SBS and VP of Operations. The role combines executive calendar management, travel coordination, and project support in a hybrid office environment.

You will prepare materials, run large-scale meetings and leadership events, track action items, and manage confidential communications. Expenses are processed through Concur with strict policy compliance, and travel is domestic