Executive Assistant & Operations Coordinator

Automatic Data Processing, Inc.; Florham Park (NJ); Hybrid; USD 46,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Matched Retirement Savings

Paid Time Off

Wellness Program

Holidays

Volunteer Time Off

Job summary

ADP is seeking an Executive Assistant/Operations Coordinator to support senior SBS leadership, including the SVP of Core SBS and VP of Operations. The role combines executive calendar management, travel coordination, and project support in a hybrid office environment.

You will prepare materials, run large-scale meetings and leadership events, track action items, and manage confidential communications. Expenses are processed through Concur with strict policy compliance, and travel is domestic

Qualifications

• 3+ years of experience supporting executives, business leaders, or managing projects and initiatives.
• Strong organizational, communication, and stakeholder management skills.
• Advanced proficiency with Microsoft Office, Outlook, Teams, and PowerPoint.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience handling confidential information with discretion.
• Travel is required as needed (approximately 10-20% travel).
• A college degree is great but not required. What's more important is having the skills to do the job.

Responsibilities

• Provide confidential support to senior SBS executives.
• Manage complex calendars, travel, meeting schedules, and executive communications.
• Prepare presentations, reports, correspondence, and meeting materials.
• Coordinate follow-up on key action items and leadership priorities.
• Prepare, submit, and reconcile executive expense reports and reimbursements using Concur, ensuring accuracy and compliance with company policies
• Handle sensitive information with professionalism and discretion.
• Lead the planning, coordination, and execution of large-scale SBS and ADP internal meetings, leadership events, and organizational initiatives.
• Coordinate resources, timelines, deliverables, and stakeholder communications to ensure successful outcomes.
• Track progress on key projects and operational priorities, identifying risks and driving resolution.
• Prepare executive summaries, dashboards, and status updates for leadership review.
• Facilitate cross-functional collaboration and alignment across teams.

Skills

Executive support

Calendar management

Communication

MS Office

Travel coordination

Discretion

Education

Bachelor's degree preferred

Tools

Concur

Job description

ADP is hiring an Executive Assistant/Operations Coordinator.

This position is hybrid, working in the office 3 days a week and from home 2 days a week.

Position Summary

Provides executive and operational support to senior SBS leadership, including the SVP of Core SBS, VP of Operations, and, as needed, the SBS President. This role serves as a trusted partner responsible for managing executive priorities, coordinating resources, and leading the planning, resourcing, and execution of large-scale internal meetings, events, and initiatives. The ideal candidate is highly organized, proactive, and skilled at managing multiple priorities while collaborating across diverse stakeholders.

Key Responsibilities

Executive Support

• Provide confidential support to senior SBS executives.
• Manage complex calendars, travel, meeting schedules, and executive communications.
• Prepare presentations, reports, correspondence, and meeting materials.
• Coordinate follow-up on key action items and leadership priorities.
• Prepare, submit, and reconcile executive expense reports and reimbursements using Concur, ensuring accuracy and compliance with company policies
• Handle sensitive information with professionalism and discretion.

Strategic Planning & Operations

• Lead the planning, coordination, and execution of large-scale SBS and ADP internal meetings, leadership events, and organizational initiatives.
• Coordinate resources, timelines, deliverables, and stakeholder communications to ensure successful outcomes.
• Track progress on key projects and operational priorities, identifying risks and driving resolution.
• Prepare executive summaries, dashboards, and status updates for leadership review.
• Facilitate cross-functional collaboration and alignment across teams.

Organizational Support

• Serve as a central point of coordination between leadership teams and business partners.
• Support divisional communications, employee engagement activities, and leadership meetings.
• Identify opportunities to improve processes, efficiency, and organizational effectiveness.
• Ability and willingness to travel domestically throughout the U.S. to support leadership meetings, offsites, organizational events, and strategic initiatives.
• Overnight travel is required, with a minimum of four trips annually and additional travel based on business needs.

Required Qualifications

• 3+ years of experience supporting executives, business leaders, or managing projects and initiatives.
• Strong organizational, communication, and stakeholder management skills.
• Advanced proficiency with Microsoft Office, Outlook, Teams, and PowerPoint.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience handling confidential information with discretion.
• Travel is required as needed (approximately 10-20% travel)
• A college degree is great but not required. What's more important is having the skills to do the job.

Core Competencies

• Executive Presence
• Strategic Planning & Coordination
• Project & Event Management
• Communication & Relationship Building
• Problem Solving & Critical Thinking
• Organization & Prioritization
• Adaptability & Accountability

Base salary offers for this position may vary based on factors such as location, skills, and relevant experience. Some positions may include additional compensation in the form of bonus, equity or commissions. We offer the following benefits: Medical, Dental, Vision, Life Insurance, Matched Retirement Savings, Wellness Program, Short-and Long-Term Disability, Charitable Contribution Match, Holidays, Personal Days & Vacation, Paid Volunteer Time Off, and more. The compensation for this role is USD $45,600.00 - USD $85,000.00 / Year*

• Actual compensation will not be less than the applicable minimum wage or minimum exempt salary requirement under federal, state and local laws.

A little about ADP:

We are a comprehensive global provider of cloud-based human capital management (HCM) solutions that unite HR, payroll, talent, time, tax and benefits administration and a leader in business outsourcing services, analytics, and compliance expertise. We believe our people make all the difference in cultivating a down-to-earth culture that embraces our core values, welcomes ideas, encourages innovation, and values belonging. We've received recognition for our work by many esteemed organizations, learn more at ADP Awards and Recognition.

Diversity, Equity, Inclusion & Equal Employment Opportunity at ADP:

ADP is committed to an inclusive, diverse and equitable workplace, and is further committed to providing equal employment opportunities regardless of any protected characteristic including: race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, protected veteran status or disability. Hiring decisions are based upon ADP’s operating needs, and applicant merit including, but not limited to, qualifications, experience, ability, availability, cooperation, and job performance.

Ethics at ADP:

ADP has a long, proud history of conducting business with the highest ethical standards and full compliance with all applicable laws. We also expect our people to uphold our values with the highest level of integrity and behave in a manner that fosters an honest and respectful workplace. Click https://jobs.adp.com/life-at-adp/ to learn more about ADP’s culture and our full set of values.