Executive Assistant to C-Suite | Hybrid & Calendar Pro

BDO USA; Chicago (IL); Hybrid; USD 100,000 - 120,000; Full time

Job summary

BDO USA is seeking an Executive Assistant to provide high-level, confidential administrative support to assigned firm executives. This hybrid role may require occasional on-site work and travel, with responsibilities spanning calendars, travel, correspondence, and confidential record-keeping.

The role demands 5+ years of executive support experience, strong MS Office skills, and the ability to handle multiple tasks in a deadline-driven environment while maintaining discretion.

Qualifications

• Five or more years of administrative experience supporting organizational leadership or executives.
• Experience in professional services administrative environments preferred.
• Proficiency with Microsoft Office and ERP systems like PeopleSoft or Oracle.

Responsibilities

• Manages complex calendars and travel arrangements for executives.
• Prepares, edits, and distributes correspondence, reports, and presentations.
• Organizes and maintains confidential files and records.
• Screens and directs calls, emails, and visitors for executives.
• Supports expense reporting and invoice processing.
• Assists with special projects and initiatives as assigned.

Skills

Advanced MS Office

Executive support

Communication skills

Organization skills

Confidentiality

Education

High School Diploma or GED

Tools

PeopleSoft

Oracle ERP

MS Office Suite

Job description

BDO USA is seeking an Executive Assistant to provide high-level, confidential administrative support to assigned firm executives. This hybrid role may require occasional on-site work and travel, with responsibilities spanning calendars, travel, correspondence, and confidential record-keeping.

The role demands 5+ years of executive support experience, strong MS Office skills, and the ability to handle multiple tasks in a deadline-driven environment while maintaining discretion.