Hybrid Executive Assistant & Office Operations Specialist

The Nature Conservancy (All); Minneapolis (MN); Hybrid; USD 3,995,000 - 4,477,000; Full time

Job summary

The Nature Conservancy in Minneapolis is seeking an Executive and Administrative Assistant to provide essential admin, office, and meeting support. You will manage calendars, travel, meetings, and day-to-day operations while ensuring a welcoming, organized environment for staff and partners.

The role requires collaboration with leaders and staff, with a hybrid schedule and in-office days on Tuesdays/Thursdays plus 1–2 additional days weekly. A Bachelor’s degree with experience is expected.

Qualifications

• Bachelor’s degree and 1 year of experience or equivalent combination.
• Experience in business writing, editing, and proofreading.
• Experience organizing time and managing various activities to meet deadlines.
• Experience working and communicating with a wide range of people.

Responsibilities

• Executive Administrative Support: calendar management, meeting scheduling, travel coordination, expense report preparation, document support, and other activities.
• Office Operations Support: day-to-day operations, equipment and supply management, vendor-related activities, backup for office management functions.
• Meetings, Events, and Technology Support: coordinating logistics for meetings and events, hybrid meeting support, post-event follow-up.
• Staff and Visitor Experience: welcoming and supporting staff, guests, and non-chapter colleagues, ensuring building access and information.
• Administrative Systems and Purchasing: processing expenses, ordering technology and office supplies, record maintenance, coordinating purchasing.
• Operational Coordination: coordinating activities with internal partners and service providers to ensure continuity of services.

Skills

Strong organizational skills

Communication skills

Collaboration

Office coordination

Education

Bachelor’s degree (or equivalent) with 1 year of experience

Job description

The Nature Conservancy in Minneapolis is seeking an Executive and Administrative Assistant to provide essential admin, office, and meeting support. You will manage calendars, travel, meetings, and day-to-day operations while ensuring a welcoming, organized environment for staff and partners.

The role requires collaboration with leaders and staff, with a hybrid schedule and in-office days on Tuesdays/Thursdays plus 1–2 additional days weekly. A Bachelor’s degree with experience is expected.