Executive and Administrative Assistant

nature; Minneapolis (MN); Hybrid; USD 40,000 - 44,000; Full time

Job summary

The Nature Conservancy is seeking an Executive and Administrative Assistant to provide high-level administrative support to leaders and staff. You will manage calendars, travel, meetings, events, and office operations, while fostering a welcoming and productive work environment.

The role emphasizes collaboration, attention to detail, and ability to anticipate needs in a dynamic setting. A bachelor’s degree and 1 year of experience (or equivalent) are required, with a valid driver's license and

Qualifications

• Bachelor's degree and 1-year experience or equivalent combination.
• Experience in business writing, editing, and proofreading.
• Experience organizing time and managing various activities to meet deadlines.
• Experience working and communicating with a wide range of people.
• Valid driver's license and compliance with the Auto Safety Program; Vehicle Use Agreement may be required.

Responsibilities

• Executive Administrative Support – calendar management, travel coordination, expense report preparation, document support and other admin activities.
• Office Operations Support – day-to-day office ops, equipment and supplies, vendor management.
• Meetings, Events, and Technology Support – logistics for meetings and events, hybrid meeting setup, post-event follow-up.
• Staff and Visitor Experience – welcoming, responsive support for staff and visitors, building access and parking coordination.
• Administrative Systems and Purchasing – record maintenance, purchasing coordination, process improvements.
• Operational Coordination – coordinate with internal partners to address admin, facilities, tech, and office support needs.

Skills

Communication

Organization

Editing

Collaboration

Time management

Education

Bachelor's degree or equivalent

Job description

What We Can Achieve Together:

As the Executive and Administrative Assistant, you will provide administrative, office, and meeting support that enables staff and leaders to work effectively and advance chapter priorities. You will coordinate travel, calendars, meetings, events, visitor support, and day-to-day office operations while helping ensure a welcoming, organized, and productive work environment. You will also work closely with chapter staff, leaders, vendors, and internal partners to deliver responsive administrative and operational support.

We offer the ability to work a hybrid schedule. Tuesdays and Thursdays are in-person collaboration days, and you will be required to be in office. In addition to Tuesdays and Thursdays, you will be expected to be in-office an additional 1-2 days/week as agreed upon with your supervisor and based on business needs. (Total of 3-4 days in office per week.)

Specific areas of support include, but are not limited to:

• Executive Administrative Support – Providing administrative support for executive leaders including calendar management, meeting scheduling, travel coordination, expense report preparation, document support, and other administrative activities that help leaders operate effectively. Supporting senior leaders with meeting scheduling and documentation.
• Office Operations Support – Assisting with day-to-day office operations, equipment and supply management, and vendor-related activities. Providing backup support for office management functions as needed.
• Meetings, Events, and Technology Support – Coordinating logistics for meetings and events, including scheduling, room setup, catering, technology preparation, hybrid meeting support, and post-event follow-up.
• Staff and Visitor Experience – Serving as a welcoming and responsive resource for staff, guests, and non-chapter colleagues. Helping ensure visitors and employees have the building access, parking, information, resources, and support needed for a positive office experience.
• Administrative Systems and Purchasing – Supporting administrative systems and business processes, including expense report processing, technology and office supply ordering, record maintenance, and coordination of purchasing activities.
• Operational Coordination – Coordinating assigned activities with internal partners and service providers as needed to address specific administrative, facilities, technology, and office support needs and ensure continuity of services.

We're Looking for You:

Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. Success in this role requires attention to detail, strong organizational skills, a collaborative mindset, and the ability to anticipate needs and respond effectively in a dynamic environment.

The ideal candidate should have exceptional communication and collaboration skills and experience providing administrative support to a director or multiple directors. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team!

What You'll Bring:

• Bachelor's degree and 1-year experience or equivalent combination.
• Experience in business writing, editing, and proofreading.
• Experience organizing time and managing various activities to meet deadlines.
• Experience working and communicating with a wide range of people.
• This position requires a valid driver's license and compliance with TNC's Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers". To learn more about the Auto Safety Program, visit the Auto Safety information page. Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.

Salary Information:

The starting pay range for a candidate selected for this position is generally within the range of $29.50 - $32.50/hour (based on a 35 hour work week). This range only applies to candidates whose country of employment is the USA. Where a successful candidate's actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.

Who We Are:

The Nature Conservancy's mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world's toughest challenges so that we can create a world in which people and nature thrive. We're rooted in our mission and gu