Executive and Administrative Assistant

USA The Nature Conservancy; Minnesota; On-site; USD 40,000 - 44,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

The Nature Conservancy is hiring an Executive and Administrative Assistant to provide essential administrative and office support to executives and staff across the chapter. This role coordinates calendars, travel, meetings, and events, and maintains smooth day-to-day operations in a hybrid work environment with in-office days on Tuesdays, Thursdays, and additional days as needed.

The ideal candidate will have a Bachelor’s degree and at least one year of related experience, strong business

Job description

What We Can Achieve Together:

As the Executive and Administrative Assistant, you will provide administrative, office, and meeting support that enables staff and leaders to work effectively and advance chapter priorities. You will coordinate travel, calendars, meetings, events, visitor support, and day-to-day office operations while helping ensure a welcoming, organized, and productive work environment. You will also work closely with chapter staff, leaders, vendors, and internal partners to deliver responsive administrative and operational support. We offer the ability to work a hybrid schedule. Tuesdays and Thursdays are in-person collaboration days, and you will be required to be in office. In addition to Tuesdays and Thursdays, you will be expected to be in-office an additional 1-2 days/week as agreed upon with your supervisor and based on business needs. (Total of 3-4 days in office per week.)

Specific areas of support include, but are not limited to:

Executive Administrative Support

Providing administrative support for executive leaders including calendar management, meeting scheduling, travel coordination, expense report preparation, document support, and other administrative activities that help leaders operate effectively. Supporting senior leaders with meeting scheduling and documentation.

Office Operations Support

Assisting with day-to-day office operations, equipment and supply management, and vendor-related activities. Providing backup support for office management functions as needed.

Meetings, Events, and Technology Support

Coordinating logistics for meetings and events, including scheduling, room setup, catering, technology preparation, hybrid meeting support, and post-event follow-up.

Staff and Visitor Experience

Serving as a welcoming and responsive resource for staff, guests, and non-chapter colleagues. Helping ensure visitors and employees have the building access, parking, information, resources, and support needed for a positive office experience.

Administrative Systems and Purchasing

Supporting administrative systems and business processes, including expense report processing, technology and office supply ordering, record maintenance, and coordination of purchasing activities.

Operational Coordination

Coordinating assigned activities with internal partners and service providers as needed to address specific administrative, facilities, technology, and office support needs and ensure continuity of services.

We’re Looking for You:

At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. Success in this role requires attention to detail, strong organizational skills, a collaborative mindset, and the ability to anticipate needs and respond effectively in a dynamic environment. The ideal candidate should have exceptional communication and collaboration skills and experience providing administrative support to a director or multiple directors. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team!

What You’ll Bring:

• Bachelor’s degree and 1-year experience or equivalent combination.
• Experience in business writing, editing, and proofreading.
• Experience organizing time and managing various activities to meet deadlines.
• Experience working and communicating with a wide range of people.
• This position requires a valid driver's license and compliance with TNC’s Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers." To learn more about the Auto Safety Program, visit the Auto Safety information page. Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.

Salary Information:

The starting pay range for a candidate selected for this position is generally within the range of $29.50 – $32.50/hour (based on a 35 hour work week). This range only applies to candidates whose country of employment is the USA. Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.

Who We Are:

The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our mission and guided by our values, which include respect for all people, communities, and cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s many reasons to love life inside TNC. Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor. One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are valued. In addition to the requirements in our job postings, we recognize that people come with talent and experiences outside of a job and consider each applicant’s unique experience.

What We Bring:

TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our Benefits and Perks here.

• health care benefits
• flexible spending accounts
• a 401(k) plan with an 8% employer match
• parental leave
• accrued paid time off
• life insurance
• disability coverage
• employee assistance program
• other life and work well-being benefits

The Nature Conservancy is an Equal Opportunity Employer.

Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds, beliefs, and culture. Recruiting and mentoring staff to create an inclusive organization is a priority, and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancy's background screening process.

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to [e-mail] with Request for Accommodation in the subject line.

The Nature Conservancy is a global environmental nonprofit working to create a world where people and nature can thrive. Founded in the U.S. through grassroots action in 1951, The Nature Conservancy (TNC) has grown to become one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than a million members and the dedicated efforts of our diverse staff and over 400 scientists, we impact conservation in 79 countries and territories: 37 by direct conservation impact and 42 through partners. To conserve the lands and waters on which all life depends. Our vision is a world where the diversity of life thrives, and people act to conserve nature for its own sake and its ability to fulfill our needs and enrich our lives.