Executive Office & Operations Assistant

The Nature Conservancy (All); Arlington (VA); On-site; USD 67,000 - 78,000; Full time

Benefits offered by this job

Health care benefits

401(k) with employer match

Parental leave

Paid time off

Job summary

The Nature Conservancy in Arlington, VA seeks an Operations Program Specialist, OCEO to provide executive-level administrative and operational support to the Office of the CEO. You will coordinate calendars, travel, events, and communications, ensuring confidential, timely execution of priorities for senior leadership and donors.

You will act as a trusted partner to the Chief of Staff, manage logistics, and support compliance with internal processes, BBCRM, and Workday across the OCEO team.

Qualifications

• Bachelor’s degree and 2 years related experience or equivalent combination.
• Experience coordinating administrative processes
• Experience generating reports and interpreting data
• Experience in business writing, editing, and proofreading
• Experience organizing time and managing diverse activities to meet deadlines
• Experience working across teams and communicating with a wide range of people
• Multi-lingual skills and cross-cultural experience preferred
• Experience supporting C-suite or senior executive offices, including scheduling and travel logistics
• Proficiency with project management tools such as Asana and BBCRM/Salesforce

Responsibilities

• Calendar Management: provide scheduling support for the Chief of Staff and team members.
• Book travel and support events as needed.
• Manage preparation and timely submission of expense reports for CEO, Chief of Staff and Board/Trustee events.
• Lead in-person meeting setup at the Arlington Office, including greeting guests, configuring conference rooms, printing briefings, and arranging catering.
• Process and route incoming and outgoing mail.
• Draft routine replies on behalf of the CEO’s office.
• Manage CEO signature requests, including auto-pen for contracts and letters.
• Provide light IT support for OCEO and other ELT members.
• Log correspondence into BBCRM for non-donor relationships (partners/government).
• Provide logistical support for OCEO-led events and projects; support Workday and procurement procedures.
• Serve as OCEO liaison with Arlington office management to meet operational needs.
• Take meeting notes occasionally when requested.
• Other duties as needed.

Skills

Administrative coordination

Report generation

Business writing

Time management

Cross-team communication

Discretion & confidentiality

Education

Bachelor’s degree

Tools

BBCRM (Blackbaud)

Workday

Asana

Vendor contracting software

Job description

The Nature Conservancy in Arlington, VA seeks an Operations Program Specialist, OCEO to provide executive-level administrative and operational support to the Office of the CEO. You will coordinate calendars, travel, events, and communications, ensuring confidential, timely execution of priorities for senior leadership and donors.

You will act as a trusted partner to the Chief of Staff, manage logistics, and support compliance with internal processes, BBCRM, and Workday across the OCEO team.