Hybrid Administrative Specialist — Office & Project Support

AIA Detroit; Southfield (MI); Hybrid; USD 40,000 - 55,000; Full time

Job summary

A leading multimarket firm in Southfield is seeking an Administrative Assistant to support various office operations. The candidate will provide primary support to office staff and department managers while being involved in numerous organizational tasks. A high school diploma is required, along with proficiency in Microsoft Office Suite. Preferred qualifications include a degree in Business Administration and experience in the Architectural/Engineering/Design field. The role is hybrid, requiring in-office presence Monday through Thursday.

Qualifications

• Required to lift up to 20 lbs.
• 4-5 years of experience supporting an Architectural/Engineering/Design firm.

Responsibilities

• Primary support for office staff and department managers with project duties.
• Type and format letters, reports, and proposals.
• Organize and maintain the office and order supplies.
• Schedule appointments, calls, and meetings.
• Manage daily and weekly calendar for Office Leader.

Skills

Strong Microsoft Office Suite skills

Self-motivated and able to work independently

Ability to work positively as part of a team

Education

High school diploma or GED

Bachelor’s or Associate’s degree in Business Administration

Tools

Deltek Vantagepoint

Adobe Pro

Newforma software knowledge

Job description

A leading multimarket firm in Southfield is seeking an Administrative Assistant to support various office operations. The candidate will provide primary support to office staff and department managers while being involved in numerous organizational tasks. A high school diploma is required, along with proficiency in Microsoft Office Suite. Preferred qualifications include a degree in Business Administration and experience in the Architectural/Engineering/Design field. The role is hybrid, requiring in-office presence Monday through Thursday.