Hybrid Executive Assistant & Office Coordinator – Admissions

University of Colorado; Boulder (CO); Hybrid; USD 60,000 - 70,000; Full time

Job summary

University of Colorado Boulder is seeking an Executive Assistant & Office Coordinator to provide calendar management, meeting support, and project coordination for the Office of Admissions & Precollege. The role collaborates with HR, Operations, and IT staff to streamline administrative processes and ensure efficient operations.

Responsibilities include procurement, event support, facilities coordination, and back-up support for the Administrative Coordinator and HR & Operations Manager.

Qualifications

• Bachelor's degree in business administration or related field is required.
• One year of general clerical experience is expected.
• One year of executive calendar management experience and executive project support.
• Proficiency with Microsoft Office Suite, including Outlook.
• Ability to run occasional department errands.

Responsibilities

• Manage calendar, meeting requests, and scheduling for the AVCPrecollege leader and assist Directors.
• Coordinate logistics for All-Staff meetings, leadership meetings, and events.
• Take and distribute meeting notes/minutes for designated meetings.
• Create travel expense reports for the AVC.
• Manage Asana tasks, deadlines, and priorities.
• Provide administrative support for special projects and onboarding.

Skills

Calendar management

Executive support

Meeting logistics

Travel expense reports

Asana workflow management

Vendor relations

Office coordination

Education

Bachelor's degree in business administration

Higher Education

Public Administration

Organizational Leadership

Tools

Concur

Marketplace

OnBase

Slate

Asana

Job description

University of Colorado Boulder is seeking an Executive Assistant & Office Coordinator to provide calendar management, meeting support, and project coordination for the Office of Admissions & Precollege. The role collaborates with HR, Operations, and IT staff to streamline administrative processes and ensure efficient operations.

Responsibilities include procurement, event support, facilities coordination, and back-up support for the Administrative Coordinator and HR & Operations Manager.