Hybrid Executive Assistant - Governance & Board Support

Genuine Parts Company; Baltimore (MD); Hybrid; USD 65,000 - 85,000; Full time

Job summary

Genuine Parts Company Foundation seeks an Executive Assistant to provide comprehensive administrative and governance support across the Foundation. This role serves as the administrative backbone of the organization—ensuring seamless board administration, organized documentation, disciplined recordkeeping and coordinated support for Foundation staff, under Foundation leadership.

The role supports the Foundation Board and staff, maintains secure archival records, assists with minutes and reports,

Qualifications

• 10+ years of executive assistant, foundation administration, corporate or nonprofit operations or governance experience.
• Experience supporting boards and staff teams.
• Familiarity with grant compliance, nonprofit safeguards or regulatory documentation.
• Strong organizational skills and attention to detail.
• Comfort with database entry and documentation systems.
• High discretion and integrity.
• Leadership.
• Embodies the values: serve, perform, influence, respect, innovate, team; communicates clearly and drives outcomes.

Responsibilities

• Lead governance and board administration logistics for Foundation board and committees.
• Prepare board packets, minutes and governance records.
• Coordinate grant intake processes and safeguard documentation.
• Support CRM and database updates, reporting and dashboards.
• Manage calendars, meetings and cross-functional coordination for Foundation staff.
• Assist in preparation of internal presentations and materials.
• Support events and employee engagement initiatives.

Skills

Executive support

Board admin

Grant compliance

Discretion

Communication

Job description

Genuine Parts Company Foundation seeks an Executive Assistant to provide comprehensive administrative and governance support across the Foundation. This role serves as the administrative backbone of the organization—ensuring seamless board administration, organized documentation, disciplined recordkeeping and coordinated support for Foundation staff, under Foundation leadership.

The role supports the Foundation Board and staff, maintains secure archival records, assists with minutes and reports,