Hybrid Executive Assistant & Global Sales Support

Aeronet; California; On-site; USD 39,000 - 50,000; Full time

Benefits offered by this job

401K

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Aeronet Worldwide is seeking an Executive Assistant to support the Director of Sales. You will manage the Director's calendar, inbox and travel, coordinate meetings across time zones, and organize files and documents.

This hybrid role combines executive support with sales-assist tasks such as building rate sheets, creating presentations and spreadsheets, researching prospective clients and 4PL partners, and helping ensure timely quotes and tracking.

Qualifications

• 2+ years as an executive assistant, sales coordinator or similar support role.
• Advanced skills in Microsoft Outlook, Excel and PowerPoint.
• Working knowledge of Google Workspace (Docs, Sheets, Drive).
• Experience managing a busy executive's calendar and inbox.

Responsibilities

• Calendar and meetings: organize and manage the Director's schedule across time zones.
• Email and file management: organize inbox and shared drive with a consistent naming structure.
• International operations support: drive quotes and track shipments with operations and carriers.
• Reporting and presentations: prepare expense reports and create PowerPoint decks, pricing, pipelines.
• Research: identify current and prospective clients and summarize capabilities of 4PL partners.

Skills

Microsoft Outlook

Excel

PowerPoint

Google Workspace

Calendar management

Education

Associate's or Bachelor's degree

Tools

CRM systems

Job description

Aeronet Worldwide is seeking an Executive Assistant to support the Director of Sales. You will manage the Director's calendar, inbox and travel, coordinate meetings across time zones, and organize files and documents.

This hybrid role combines executive support with sales-assist tasks such as building rate sheets, creating presentations and spreadsheets, researching prospective clients and 4PL partners, and helping ensure timely quotes and tracking.