Hybrid Executive Assistant: Global Meetings & Travel

The Mom Project; Mountain View (CA); Hybrid; USD 69,000 - 96,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401k

Job summary

The Mom Project is seeking an Executive Assistant on a contract basis to support critical business needs in Mountain View, CA. The role is hybrid onsite with in-office days Tuesday through Thursday and requires strong calendar, travel, expense, and admin skills.

You will support managers and teams, coordinate meetings, manage travel and expenses, and ensure policy compliance. This opportunity offers contractor benefits via a third-party employer of record and comprehensive healthcare options.

Qualifications

• Calendar & Meeting Management: Scheduling and coordinating department meetings and events.
• Travel Coordination: Booking domestic/international travel against written policy.
• Expense / Financial Support: Submitting expense reports in line with policy.
• Administrative support: PO creation/accruals and check requests.
• Tools: MS Office / Google Suite, Travel platforms Concur/Amex GBT, Outlook/Calendar/Slack/Web Conferencing.

Responsibilities

• Typically supports a manager, or group of managers.
• Supports manager(s) and their teams; adapts to a global environment.
• Helps coordinate meeting logistics with direct guidance from manager and team.
• May assist other EAs across the team.
• May provide input but very limited decision-making within a defined framework.
• Receives day-to-day assistance in prioritizing work from leader; executes with direct guidance.
• Assists with scheduling and coordinating department meetings and events.
• Understands and adheres to travel policy when assisting, compiling and researching travel arrangements — meeting setup, lodging, transportation, meals.
• Understands and adheres to expense policy when assisting with submitting expense reports; provides administrative support with PO creation/accruals and check requests.

Skills

Calendar Management

Travel Coordination

Expense Reporting

Administrative Support

Communication

Tools

MS Office

Google Suite

Concur

Amex GBT

Outlook

Slack

Web Conferencing

Job description

The Mom Project is seeking an Executive Assistant on a contract basis to support critical business needs in Mountain View, CA. The role is hybrid onsite with in-office days Tuesday through Thursday and requires strong calendar, travel, expense, and admin skills.

You will support managers and teams, coordinate meetings, manage travel and expenses, and ensure policy compliance. This opportunity offers contractor benefits via a third-party employer of record and comprehensive healthcare options.