Senior Executive Assistant – Hybrid (6-Month Contract)

Benchling; San Francisco (CA); Hybrid; USD 120,000 - 190,000; Full time

Job summary

Benchling, the AI platform for biotech R&D, is seeking a senior Executive Assistant to support VP-level leaders in a fast-paced, global sales environment.

This 6-month in-office role with hybrid schedule requires calendar management, travel planning, event coordination, and confidential correspondence across AMER/EMEA. You will partner with Workplace, Events, and IT, coordinating multi-time-zone meetings and large-scale events while maintaining discretion and strategic thinking.

Qualifications

• 7+ years of VP/C-level executive support in enterprise SaaS or tech.
• Proven ability to manage multiple executives with high-stakes priorities.
• Experience planning multi-day events for 50–100+ people with budget ownership.
• Comfort working in a fast-paced, metrics-driven sales organization with last-minute changes.
• Excellent organizational skills, discretion, and proactive problem solving.
• Polished communicator with strong emotional intelligence and collaboration tools.
• Familiarity with Salesforce and procurement/expense tools is a plus.
• Biotech or innovation interest is a plus.

Responsibilities

• Perform extensive calendar management and prioritization across time zones for senior executives.
• Prepare domestic and international travel arrangements, itineraries, and expense filings.
• Manage daily correspondence with confidentiality and professionalism.
• Collaborate on and manage key projects across functions.
• Lead planning for presentations, meetings, and dissemination of strategic information.
• Plan and execute high-profile events and off-sites with precision.
• Own end-to-end logistics for Sales events including venues, travel, and budgets.
• Coordinate the executive meeting program during the annual customer conference.
• Support weekly pipeline/forecast logistics and regional standups.
• Coordinate interview scheduling for Sales hiring across time zones.
• Maintain cross-region calendar coordination between AMER and EMEA sales leadership.
• Attend meetings, take notes, and track action items to completion.
• Partner with Workplace, Events, and IT for on-ground logistics support.
• Build relationships as a trusted, proactive connector and mentor peers.

Skills

Executive support

Calendar management

Travel planning

Discretion

Cross-functional collaboration

Event planning

Vendor coordination

Budget ownership

Google Workspace

Slack

Zoom

Navan

Salesforce

Procurement tools

Expense tools

Event/travel platforms

Tools

Google Workspace

Slack

Zoom

Navan

Salesforce

Procurement tools

Expense tools

Event platforms

Job description

Benchling, the AI platform for biotech R&D, is seeking a senior Executive Assistant to support VP-level leaders in a fast-paced, global sales environment.

This 6-month in-office role with hybrid schedule requires calendar management, travel planning, event coordination, and confidential correspondence across AMER/EMEA. You will partner with Workplace, Events, and IT, coordinating multi-time-zone meetings and large-scale events while maintaining discretion and strategic thinking.