Hybrid Strategic Executive Assistant: Global Calendar & Operations

Medium; Oakland (CA); Hybrid; USD 85,000 - 120,000; Full time

Benefits offered by this job

Hybrid work environment

Health insurance

ESOP opportunities

Learning & development

Job summary

Neuron7.ai is seeking an organized Executive Assistant to support our senior leadership in a fast-paced hybrid startup in San Jose, USA. You will manage complex calendars across multiple time zones, coordinate internal and external meetings, arrange travel and visas, prepare materials, and ensure timely follow-ups with discretion.

The ideal candidate has 5+ years of senior administrative experience, a Bachelor's degree in Business Administration or related field, strong communication skills, and

Qualifications

• Bachelor's degree in Business Administration or related field.
• 5+ years of executive assistant or senior administrative experience supporting leadership teams.
• Exceptional organizational and time-management skills with outstanding attention to detail.
• Experience managing multiple executive calendars across international time zones.
• Strong verbal and written communication skills; ability to maintain confidentiality.
• Ability to work independently while managing multiple priorities and deadlines.

Responsibilities

• Manage complex calendars across multiple time zones and prioritize meetings.
• Coordinate internal and external meetings, leadership reviews, board meetings, and offsites.
• Prepare meeting agendas, presentations, notes, and track follow-up items.
• Screen and prioritize incoming communications while ensuring timely responses.
• Coordinate executive travel, accommodations, visas, itineraries, and expense reporting.
• Support leadership in planning organizational initiatives and strategic projects.
• Coordinate cross-functional meetings with Engineering, Product, Customer Success, Sales, HR, and Operations.
• Track project milestones and follow up on deliverables.
• Assist with planning company events, leadership offsites, customer visits, and team celebrations.
• Build strong relationships across global teams and improve administrative processes.

Skills

Calendar management

Communication

Confidentiality

Independent work

Time management

Stakeholder management

Education

Bachelor's degree in Business Administration or related discipline

Tools

Microsoft Office Suite

Expense management tools

Travel booking tools

Asana

Jira

Confluence

Job description

Neuron7.ai is seeking an organized Executive Assistant to support our senior leadership in a fast-paced hybrid startup in San Jose, USA. You will manage complex calendars across multiple time zones, coordinate internal and external meetings, arrange travel and visas, prepare materials, and ensure timely follow-ups with discretion.

The ideal candidate has 5+ years of senior administrative experience, a Bachelor's degree in Business Administration or related field, strong communication skills, and