Administrative Business Partner II, (Hybrid - Mountain View)

BBG Ventures, LLC; Mountain View (CA); Hybrid; USD 90,000 - 110,000; Full time

Job summary

The Mom Project in Mountain View, CA is partnering with a leading multinational tech company for an Administrative Business Partner II contract role. You will anticipate needs for up to 3 Directors, manage calendars, expenses, and meeting coordination while maintaining discretion and clear communication across teams.

Hybrid work arrangement with in-office days Tue–Thu. Google Suite and Concur proficiency required; BA degree preferred and travel across time zones expected.

Qualifications

• 5+ years of executive admin support in a fast-paced tech environment.
• Experience supporting multiple executives and confidential matters.
• Proactive, highly communicative, and able to pivot with priorities.
• Experience with travel planning across time zones.

Responsibilities

• Provide support for up to 3 Directors, including calendar and expense management.
• Coordinate meetings, take minutes, and align calendars with priorities.
• Manage confidential information with discretion and professionalism.
• Support travel planning and event/project coordination as needed.
• Collaborate across functions to improve operational efficiency.

Skills

Calendar management

Expense management

Meeting coordination

Google Suite

Concur

Confidentiality

Communication

Project coordination

Education

BA degree preferred

Tools

Google Suite

Concur

Job description

The Mom Project is partnering with a top multinational tech company on a contract Administrative Business Partner II role.

As anAdministrative Business Partner, you anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the company's latest products and services. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

Location: Hybrid out of Mountain View, CA (in office Tuesday - Thursday)

Core Responsibilities

• Provide support for up to 3 Directors. This includes calendar management, expense management, meeting coordination and taking minutes.
• Must be able to manage confidential information with care and discretion
• Schedule analysis to ensure efficient workflow. Align calendars with competing business priorities
• Google Suite experience in a professional setting is required.
• Experience managing expenses through Concur
• Must have a proactive and highly communicative approach
• Support greater team with Ad Hoc projects

Additional Responsibilities

• Travel support (researching flights, accommodations, ground transportation and business meals)
• Build efficiency and effective responsiveness into existing operations and help define new operational strategies.
• Effectively communicate and collaborate with a diverse range of people and job functions
• Lead projects/programs to improve efficiency with the Corporate Administrative team.
• Event planning support

Required Experience

• 5+ years of experience providing high-quality professional administrative support to multiple executives within a fast-paced enterprise environment, preferably in the tech industry
• Experience supporting international travel and global time zones
• Ability to adhere to an expectation of complete confidentiality regarding all business matters.
• Ability to quickly learn new tools and technologies; handle multiple concurrent stakeholders and priorities.
• A desire to jump in and be a team player
• Ability to pivot quickly and adapt to changes in schedule and/or priorities
• Proactive mindset
• BA degree preferred