Hybrid Executive Assistant, Communications — Temp

The Andrew W Mellon Foundation; New York (NY); Hybrid; USD 77,000 - 81,000; Part time

Job summary

The Mellon Foundation is seeking an Executive Assistant for Communications in New York, a temporary, part-time role (30–35 hours/week) with a hybrid schedule. You will support calendaring, notes, correspondence, travel, expenses, and data entry, while collaborating across departments to advance the Foundation’s mission.

Ideal candidates will have strong writing and communication skills, attention to detail, and the ability to manage multiple projects with grace.

Qualifications

• Associates or Bachelor’s Degree, plus relevant work history.
• Excellent written and verbal communication skills.
• Strong organization and time-management abilities.

Responsibilities

• Assist with correspondence, agendas, notes, and emails.
• Process copy and proofs with high accuracy.
• Maintain and organize digital files and records.
• Plan travel and manage expenses in line with policy.
• Collaborate with Foundation staff and support meeting planning and events.
• Maintain vendor records in Salesforce and ensure timely data entry.

Skills

Administrative support

Communication

Organization

Education

Associate or Bachelor’s Degree

Tools

Salesforce

Box.com

Monday.com

Job description

The Mellon Foundation is seeking an Executive Assistant for Communications in New York, a temporary, part-time role (30–35 hours/week) with a hybrid schedule. You will support calendaring, notes, correspondence, travel, expenses, and data entry, while collaborating across departments to advance the Foundation’s mission.

Ideal candidates will have strong writing and communication skills, attention to detail, and the ability to manage multiple projects with grace.