Hybrid Executive Assistant to Founder & CEO

Align Social Impact; New York (NY); Hybrid; USD 40,000 - 48,000; Full time

Benefits offered by this job

Hybrid work model

Travel opportunities

Quarterly NYC in-office days

Job summary

Align Social Impact in New York is seeking an Executive Assistant to support the Founder and CEO, coordinate an optimized calendar, manage client communications, arrange travel, and plan events for the global team.

You will also assist in project management, HR and administrative tasks, and act as a right hand to drive organizational initiatives. This is a full-time, hybrid role with 90% remote work and roughly 7 in-office days per quarter in NYC.

Qualifications

• 2+ years experience in an agency, start-up, or campaign.
• Thrives in a high-impact, fast-paced environment and is eager to learn and grow with the startup.
• Mission-aligned with the ability to handle high-stakes projects and VIP clients.
• Strong organizational, prioritization, and communication skills.

Responsibilities

• Own calendar optimization and act as strategic partner to CEO to balance schedule.
• Manage client communications, draft and edit documents, and take notes in meetings.
• Lead travel planning and create comprehensive itineraries for the team.
• Support event planning and logistics including COP28-related initiatives.
• Provide HR/admin support including data entry, records and onboarding tasks.
• Shadow the Founder, coordinate key projects, and support internal communications.
• Monitor projects, coordinate teams, and report progress to CEO.
• Execute 30-day deliverables to establish processes and client relations.

Skills

Calendar management

Client communication

Travel planning

Event planning

Project management

Admin support

Agency experience

Remote tools

Tools

Slack

GSuite

Job description

Align Social Impact in New York is seeking an Executive Assistant to support the Founder and CEO, coordinate an optimized calendar, manage client communications, arrange travel, and plan events for the global team.

You will also assist in project management, HR and administrative tasks, and act as a right hand to drive organizational initiatives. This is a full-time, hybrid role with 90% remote work and roughly 7 in-office days per quarter in NYC.