Executive Assistant, New York, NY (Hybrid)

The Larko Group; Chicago (IL); Hybrid; USD 117,000 - 143,000; Full time

Job summary

The Larko Group is seeking an experienced Executive Assistant to support senior leaders in a New York office with hybrid work arrangement. You will manage calendars, coordinate travel, handle sensitive communications, and help maintain a welcoming, organized office environment.

Ideal candidates are proactive, detail-oriented, and able to navigate multiple teams and external contacts while protecting confidential information. Strong MS Office, Outlook, Teams, SharePoint experience is expected.

Qualifications

• Takes initiative, works independently, and approaches challenges with a practical, can-do attitude.
• Background in office administration, reception, or front desk support within a professional environment.
• Able to juggle competing demands, shift priorities as needed, and stay organized in a busy workplace.
• Strong attention to detail, with a consistent focus on accuracy, organization, and completing tasks.
• Exercises sound judgment and maintains confidentiality when handling sensitive information.
• Communicates clearly and professionally with colleagues, leadership, and outside contacts.
• Comfortable serving as a go-to resource in a smaller office setting while partnering with colleagues across multiple teams and locations.
• Learns new technology and processes quickly and adapts well to changing needs.
• Familiarity with Microsoft Office applications, including Outlook, Teams, and SharePoint, along with virtual meetings, travel booking, expense management, and CRM platforms.

Responsibilities

• Deliver administrative support to senior team members, including calendar coordination, travel arrangements, expense reporting, and sensitive correspondence.
• Create a positive first impression by welcoming visitors and serving as a primary point of contact for the office.
• Keep the office running smoothly by coordinating meeting spaces, preparing conference rooms, and maintaining an organized, professional environment.
• Handle day-to-day office needs, including catering, incoming and outgoing mail, deliveries, and workspace arrangements for employees and visitors.
• Monitor office and kitchen supplies, manage inventory, and coordinate replenishment with outside vendors.
• Assist with routine technology needs, including meeting room equipment, virtual meeting platforms, printers, and other office devices, involving IT support when needed.
• Help coordinate internal meetings, client visits, and team gatherings, ensuring the details are organized and everything is ready.
• Use good judgment when working with private information and sensitive business matters.
• Help foster a welcoming, team-oriented workplace by supporting a positive office culture and contributing wherever needed.

Skills

Office admin

Reception

Organization

Confidentiality

Communication

Adaptability

Tech literacy

Outlook

Teams

SharePoint

CRM platforms

Tools

Outlook

Teams

SharePoint

CRM platforms

Job description

Executive Assistant, New York, NY (Hybrid)

Looking for a role where no two days are quite the same and your ability to keep things running smoothly truly matters? This is an opportunity for a sharp, resourceful Executive Assistant to play a key role in supporting senior leaders while helping oversee the day-to-day rhythm of a New York office. From managing competing priorities and coordinating executive needs to ensuring the office is organized, welcoming, and running at its best, you’ll have the independence to take ownership, solve problems, and make a meaningful impact.

This role is ideal for someone who enjoys being one step ahead, takes pride in getting the details right, and can move comfortably between executive support and hands-on office operations. You’ll work with a variety of internal and external contacts, exercise discretion in handling sensitive matters, and help create an environment where people can do their best work. If you’re proactive, adaptable, and others naturally turn to when things need to get done, this could be a great next step!

Responsibilities

• Deliver administrative support to senior team members, including calendar coordination, travel arrangements, expense reporting, and sensitive correspondence.
• Create a positive first impression by welcoming visitors and serving as a primary point of contact for the office.
• Keep the office running smoothly by coordinating meeting spaces, preparing conference rooms, and maintaining an organized, professional environment.
• Handle day-to-day office needs, including catering, incoming and outgoing mail, deliveries, and workspace arrangements for employees and visitors.
• Monitor office and kitchen supplies, manage inventory, and coordinate replenishment with outside vendors.
• Assist with routine technology needs, including meeting room equipment, virtual meeting platforms, printers, and other office devices, involving IT support when needed.
• Help coordinate internal meetings, client visits, and team gatherings, ensuring the details are organized and everything is ready.
• Use good judgment when working with private information and sensitive business matters.
• Help foster a welcoming, team-oriented workplace by supporting a positive office culture and contributing wherever needed.

Ideal Experience

• Takes initiative, works independently, and approaches challenges with a practical, can-do attitude.
• Background in office administration, reception, or front desk support within a professional environment.
• Able to juggle competing demands, shift priorities as needed, and stay organized in a busy workplace.
• Strong attention to detail, with a consistent focus on accuracy, organization, and completing tasks.
• Exercises sound judgment and maintains confidentiality when handling sensitive information.
• Communicates clearly and professionally with colleagues, leadership, and outside contacts.
• Comfortable serving as a go-to resource in a smaller office setting while partnering with colleagues across multiple teams and locations.
• Learns new technology and processes quickly and adapts well to changing needs.
• Familiarity with Microsoft Office applications, including Outlook, Teams, and SharePoint, along with virtual meetings, travel booking, expense management, and CRM platforms.

#21971

Up to $130,000 salary per year (based on experience)