Hybrid Executive Assistant: Calendar, Travel & Projects

Talentify; Merrillville (IN); Hybrid; USD 28,000 - 35,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Paid time off

Short/long-term disability

Job summary

Aston Carter is seeking an administrative professional to support an executive in a hybrid Merrillville, IN environment. The role focuses on calendar management, travel coordination, and handling a high volume of diverse tasks with discretion and accuracy.

Required are a High School Diploma and 1–3 years of related experience. Proficiency with MS Office and strong organizational skills are essential to ensure timely, accurate execution of responsibilities.

Qualifications

• 1–3 years recent project coordination or admin support experience.
• Strong organization and time management in a high-volume, fast-paced setting.
• Excellent oral and written communication with tact and discretion.
• Ability to handle confidential information and present a professional image.

Responsibilities

• Assist executive with time management and calendar scheduling for meetings and priorities.
• Schedule meetings and travel, prioritizing details and communicating to participants.
• Balance conflicting priorities to manage workload and meet deadlines.
• Prepare materials for appointments and gather necessary documents.

Skills

Project coordination

Time management

Communication skills

Confidentiality

Professional demeanor

Scheduling

Teamwork

Education

High School Diploma

Associate's or Bachelor's Degree

Tools

Microsoft Office

Job description

Aston Carter is seeking an administrative professional to support an executive in a hybrid Merrillville, IN environment. The role focuses on calendar management, travel coordination, and handling a high volume of diverse tasks with discretion and accuracy.

Required are a High School Diploma and 1–3 years of related experience. Proficiency with MS Office and strong organizational skills are essential to ensure timely, accurate execution of responsibilities.